State of Connecticut Office of the State Comptroller MEMORANDUM NO. 99-18

The Seal of the Office of the State Comptroller

Memorandum No. 99 -18

May 4, 1999

To:	The Heads of All State Agencies
Attention:	Chief Administrative Officers, Fiscal Officers and Business Managers
Subject:	Requisition for Reservation of Funds (CO-110)

Form CO-110, Requisition for Reservation of Funds, is required to establish a reservation commitment. General Reservations "RR's" 1-8 are standard reservations pre-established by the Comptroller's Office. Once a requisition category is established, it should not be resubmitted. (Refer to the State Accounting Manual, Commitment Section 3.3 for detailed procedures). Definitions of use of General Reservations 9-19, however, are specific to each agency and must be resubmitted annually

A Requisition for Reservation of Funds, Form CO-110, to renew or revise General Reservations 9-19 must be submitted to the Office of the State Comptroller, Accounts Payable Division, no later than June 18, 1999. If the forms are not received in a timely manner, the processing of new fiscal year expenditures may be delayed.

When submitting a new Requisition for Reservation of Funds (Form CO-110), use the following procedures:

Mark "NEW" on the CO-110 in red in the upper right corner.
Complete CO-110, including the description, line coding detail, and commitment amount.
Attach CO-110 to a Commitment Batch List (CO-96).
Submit both forms to the Accounts Payable Division.
Paperless Processing agencies must submit the electronic document prior to the forms.

When submitting a Renewal or Revision to a General Reservation 9-19, use the following procedures:

Mark "Existing" on the CO-110 in red in the upper right corner.
Complete CO-110, Boxes #1, 3-6, 8, 11-12, 28-30. Other boxes do not need to be completed since this form is not keyed.
Do not attach the CO-110 to a Commitment Batch List (CO-96).
Submit form CO-110 to the Accounts Payable Division.
Paperless Processing agencies should NOT submit the electronic document as it will be rejected.

Any expenditure in the new fiscal year, charged to an RR 9-19 which has not been resubmitted, will be placed in a pre-audit ("Q") status. These expenditures will not be processed until the agency has satisfied this requirement.

Questions may be directed to the Accounts Payable Division at (860) 702-3395.

Sincerely,

Nancy Wyman,
State Comptroller

NW:MKA:ss

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