MEMORANDUM NO. 98-22

June 15, 1998

TO THE HEADS OF ALL STATE AGENCIES

In accordance with Comptroller Memorandum No. 98-7, the Electronic Fund Transfer (EFT) Vendor Pilot Program is being expanded to include the following five additional vendors:

• Balfour Beatty Construction
• Community Renewal Team
• Continuum of Care, Inc.
• East River Oil Company, Inc.
• Wheeler Clinic

Payments to these vendors will be made electronically at the beginning of fiscal year 98/99. The EFT vendor pilot program is not to be confused with existing EFT payments (i.e. Tax Exempt Bond Fund Proceeds 80,000 batch series, Comptroller approved EFT "no check required" payments to fund agency checking accounts and payments to federal agencies). The vendor pilot program is an extension of the EFT program that began on April 13, 1998 for payments to the towns of Rocky Hill and Vernon.

Procedures necessary to process the EFT vendor payments for both paper processing and paperless processing agencies are as follows:

1. Paper Processing Agencies:

   Effective Wednesday, July 1, 1998:

   1. All payments made to pilot vendors must be made electronically.
   2. A separate expenditure batch is required.
   3. The words "EFT-ACH" must be written in red letters on the batch header (CO-19). The Invoice Voucher for Goods and/or Services (form CO-17) must contain the exact vendor FEIN/SSN that appears on the Comptroller's Vendor File. The words "EFT-ACH" must appear in red letters on the CO-17 form.
2. Paperless Processing Agencies:

   Effective Tuesday, July 7, 1998:

   1. All payments made to pilot vendors must be made electronically.
   2. A separate expenditure batch is required.
   3. Audit release must be done with Special Code 70. (In the event a payment is to be offset, the agency will be notified to audit release with Special Code 75. Procedures similar to audit releasing with Special Code 15 are followed. Be sure to verify the FEIN/SSN and name on CAS Vendor File. After the offset occurs, remaining funds, if any, will be electronically transferred to the vendor's bank account.)

Questions:

Please direct questions regarding EFT payments to the Comptroller's Accounts Payable Division as follows:

NANCY WYMAN
STATE COMPTROLLER

NW:MKA:ss

Back to Comptroller's Home Page
Back to Index of Comptroller's Memoranda