STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

MEMORANDUM NO. 96-38

August 1, 1996

TO THE HEADS OF ALL STATE AGENCIES

Effective September 27, 1996 there will be a wage increase available to all managers who meet the criteria. Additionally, in accordance with the Bureau of Human Resources memorandum dated May 20, 1996 issued by Al Mazzola, Deputy Commissioner of the Bureau of Human Resources, Department of Administrative Services (DAS), Performance Assessment and Recognition System (PARS) bonuses are effective with the pay period September 27 to October 10, 1996 (check date October 25, 1996).

1. INCREASES TO BE BUILT INTO SALARIES
   1. Approved increases may be built into salaries for:
      1. Managerial personnel whose salary is below position rate in agencies participating in the PARS program.

         Rating	Increase
         Exceeds Expectations	3.0%
         Meets All Expectations	3.0%
         Needs Improvement (1st time)	1.5%
         Needs Improvement (2nd time)	-0-
         Unsatisfactory	-0-

         A manager at the maximum of his/her salary group will be eligible for a lump sum payment of 3.0% for performance rated as Meets or Exceeds Expectations.

      2. Annual increase of 3.0% for employees on the MP, MD and ME Pay Schedules whose agencies do not have participate in the PARS program. This increase applies up to position rate for "good" performance.

2. PERFORMANCE RECOGNITION AWARD BONUS PAYMENTS
   1. Detailed guidelines contained in the Bureau of Human Resources Memorandum include the following requirements for performance bonuses only available to participating PARS managers:
      1. The minimum bonus amount is $750 and the maximum bonus amount is $1500.

      2. Bonus payments are to be made in one lump sum payable on October 25, 1996.

      3. Pro-rated payments may be made to managers who participated in the PARS process starting in July 1995 and who retired, were laid off, or died between January 1 and June 30, 1996.

   2. Coding:

   The same expenditure coding should be used for a bonus payment as that charged for the employee's regular salary.

3. PAYROLL PROCEDURES

   The PARS payments must be entered manually at the proper time as follows:

   1. Payment of Built-In Increases:
      1. Forms:

         Prepare a CO-1000, Employee Add/Maintenance Form; enter Payroll Unit, Employee Number, X in Change field, Period Ending 10/10/96, the new Hourly Rate in Normal Hourly Rate field, and the new Salary in the Normal Salary field.

      2. On-Line:

         Screen 160: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.

      3. Remote Job Entry:

         RA Transaction: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.

   2. Lump Sum Payment for Managers at Maximum of Salary Group:
      1. Forms: Form CO-1004; R1; Dollar Amount; D/OE '18' (Merit Bonus)

      2. On-Line: Screens 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

   3. Payment of Bonuses:

      Bonus payments are subject to mandatory deductions; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions and (if applicable) garnishments.

      The bonus payment on the bi-weekly payroll will be separately identified as "Merit Bonus".

      1. Forms:

         Prepare a CO-1004, Time Card Entry Form; enter Payroll Unit, Period Ending 10/10/96, Employee Number, Transaction Code 1, Bonus Amount in dollars and cents in the Salary Amount field with leading zeros (e.g., 0050000 = $500.00), D/OE '18' in the D/OE Code field.

      2. On-Line:
         1. Screen 381 (Individual Employee):

            Enter State (Level 1), Payroll Unit (Level 2), Employee Number, Transaction Code R1, Bonus Amount in dollars and cents in the Rate or Amount field with leading zeros (e.g., 0100000 = $1,000.00), D/OE '18' in the D/OE Code field.

         2. Screen 382 (More than One Employee - Optional):

            Use same procedures as those preceding for Screen 381.

      3. Remote Job Entry:

         ZT Transaction: Enter State (Level 1), Payroll Unit (Level 2), Employee Number, Code R1, Bonus Amount in dollars and cents in the Rate or Amount field with leading zeros (e.g., 0100000 = $1,000.00), D/OE '18' in D/OE Code field.

4. GENERAL

   Questions may be directed to:

   Department of Administrative Services

   Bureau of Human Resources: PARS Coordinator, (860) 566-2265;

   Office of the State Comptroller

   Payroll Procedures:

   Payroll Services Division: Forms and On-Line, (860) 702-3463;
   Before August 5, 1996, call (860) 566-5428;
   Payroll Services Division: Remote Job Entry, (860) 702-3462;
   Before August 5, 1996, call (860) 566-3214.

   Memorandum Interpretation:

   Policy Evaluation and Review Division: (860) 702-3440;
   Before August 5, 1996, call (860) 566-4265.

NANCY WYMAN
STATE COMPTROLLER

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