State of Connecticut Office of the State Comptroller MEMORANDUM NO. 95-62


	STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

MEMORANDUM NO. 95 - 62

NOVEMBER 6, 1995

TO THE HEADS OF ALL STATE AGENCIES

Attention:	Fiscal Officers, Business Managers, Accounts Payable Supervisors
Subject:	Semi-annual purge of Vendor File Data Base

A new process has been developed to purge unnecessary vendor suffix records from the vendor file data base. The initial purge of these suffix records will take place on or about November 13, 1995. Subsequent purges will take place semi-annually at calendar and fiscal year end.

Records which will be purged through this process must meet the following criteria:

The profile was entered more than one year prior to the purge date
There is no financial history attached to the suffix record
There is no current offset against the Vendor's FEIN/SSN

Financial history associated with a suffix is kept on the Central Accounting System for two years. Therefore, any suffixes deleted by this purge should not have a major impact on agency users.

If you have questions concerning this process, please contact Vendor Support at (860) 566-8675.

NANCY WYMAN
STATE COMPTROLLER

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