STATE OF CONNECTICUT | ||
NANCY WYMAN COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN DEPUTY COMPTROLLER |
MEMORANDUM NO. 95 - 20
March 15, 1995
TO THE HEADS OF ALL STATE AGENCIES
Attention: | Chief Administrative and Fiscal Officers and Business Managers |
Subject: | Timely Submission of Employee Reimbursement Requests for Mileage Expenses |
This memorandum is being written to remind agencies and employees to promptly process reimbursement requests.
AUTHORITY
Business use of privately-owned vehicles must be properly
authorized in accordance with instructions covering the "Use of
State-Owned Motor Vehicles and Personally-Owned Motor Vehicles"
issued by the Department of Administrative Services.
Requests for reimbursement must be submitted on the Comptroller's Office authorized form which is the Employee Voucher, CO-17XP.
REIMBURSEMENT PROCESS
Employee Vouchers must be completed in a timely manner and
submitted to your agency business office for processing. Under no
circumstances should reimbursement requests be accumulated for more
than a one month period. Reimbursements being handled through a
grievance procedure are the only exception to this process.
Reimbursements under an accountable plan (see Comptroller's Memorandum 91-48b) will follow the same reportability rules regardless of the tax year for which the reimbursement is being submitted. Expenses requested for reimbursement must not have been claimed as a business expense on a tax return.
Employee Vouchers must be submitted in batches with an Expenditure Batch Header, form CO-19, attached as a cover sheet. The batches will be processed in a timely manner through the Comptroller's Central Accounts Payable Division.
QUESTIONS
Questions regarding this issue may be addressed to the Central
Accounts Payable Division at 566-8978.
NANCY WYMAN
STATE COMPTROLLER
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