PURCHASING CARD COORDINATOR MANUAL POLICIES AND PROCEDURES INDEX TABLE OF CONTENTS December 2014

STATE OF CONNECTICUT
PURCHASING CARD PROGRAM

AGENCY PURCHASING CARD
COORDINATOR MANUAL

TABLE OF CONTENTS

INTRODUCTION

POLICY FOR PURCHASING CARDS

AGENCY PROGRAM COORDINATOR

CARD ADMINISTRATION

AGENCY COORDINATOR RESPONSIBILITIES

New Online P-Card Application
Guidelines for the Payment of the P-Card
Travel Account
Purchasing-Card Payment Procedures
Pathway Net System

CARDHOLDER RESPONSIBILITIES

Security
Purchasing Card Log
How to Use the Purchasing Card
Returns, Credits and Disputed Items

INTERNAL CONTROL

EMERGENCY P-CARD PROGRAM

MANAGEMENT INFORMATION

APPENDICES

MINI GLOSSARY OF TERMS

EXHIBITS

A - Purchasing Log - CO-501 in OSC forms directory - PDF and WORD formats
B - Transaction Dispute Form -WORD format
C - Agreement for Use of the Purchasing Card During a State Emergency
D - Department Card Purchase Log Sheet - CO-503D in OSC forms directory - WORD format
E- Department Card User Log - CO-504D in OSC forms directory -WORD format
F - Travel Log - CO-502 in OSC forms directory WORD format