Food Ordering During Fiscal Year-End Purchasing Rollover

The last day to make payments for fiscal year end is June 26, 2007. Agencies that need to order food during the period of June 27 through July 4 through the e-Sysco system should reserve enough purchase orders to use on their e-Sysco orders during this outage. During the time that Core-CT is unavailable for Purchase Order processing, we are recommending that your agency business office follow the steps listed below.

1. The Purchasing Business Office should reserve enough purchase orders in the Core-CT system prior to the outage so these PO numbers can be placed on your valid e-Sysco orders and transmitted to the vendor.

2. Once the Core-CT system becomes available for use, the agency Purchasing Business Office should create the Core-CT purchase orders for the e-Sysco orders issued during the outage period, and get those POs approved, budget checked and dispatched using the Core-CT scheduled batch processes. The POs would then be available for receipt and payment.

Consult the Core-CT website for a job aid on how to reserve purchase order numbers, found at http://www.core-ct.state.ct.us/user/finjobaids/docs/rsrvng_prchs_rdr_nmbrs.doc

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