STATE OF CONNECTICUT
	OFFICE OF THE STATE COMPTROLLER
Kevin Lembo State Comptroller	55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	Martha Carlson Deputy Comptroller

MEMORANDUM NO. 2014-15

July 25, 2014

TO THE HEADS OF ALL STATE AGENCIES

I. AUTHORITY

In accordance with Connecticut General Statutes Sections 4-40, 5-200(p) and 5-208(a), the Commissioner of the Department of Administrative Services (DAS) with the approval of the Secretary of the Office of Policy and Management and the Governor has authorized pay increases for Executive Branch executive, managerial and confidential employees excluded from collective bargaining.

II. INCREASE IN COMPENSATION FOR EXECUTIVE BRANCH EMPLOYEES EXCLUDED FROM COLLECTIVE BARGAINING

A. Cost Of Living Adjustment
Effective July 1, 2014 certain employees excluded from collective bargaining will receive a three percent (3%) cost of living adjustment (COLA). Employees assigned to the following pay plans will receive the COLA:

• MP pay plan in Labor Units 02 or 03 (including confidential employees assigned to the MP pay plan)
• MD pay plan in Labor Units 02 or 03
• VR pay plan in Labor Units 02 or 03
• SE pay plan
• DM and CJ-EX pay plans at the Division of Criminal Justice

The increase does not apply to employees assigned to the EX, MP, or VR pay plans in Labor Unit 01 and the unclassified employees of any of the boards of trustees of higher education.

 

B. Annual Increases and Lump Sum Payments

In order to be eligible to receive the annual increase or lump sum, employees must be employed by the State of Connecticut on December 26, 2014 or June 26, 2015 and meet required eligibility criteria.

 

The employee must be employed in one of the following job classes or pay plans:

• Executive Secretary job class in SE pay plan
• MP and MD pay plans assigned to labor units 02 or 03
• VR pay plan assigned to labor units 02 or 03
• DM pay plan in the Division of Criminal Justice

1. Executive Secretaries in the SE Pay Plan
Employees with a satisfactory performance will receive a three percent (3%) annual increase up to the maximum of the plan as follows:

• The annual increase is effective December 26, 2014 for employees with a July anniversary date.
• The annual increase is effective June 26, 2015 for employees with a January anniversary date.
• If an employee is within 3% of the position rate the balance of the increase will be paid in the form of a lump sum up to a maximum of $750.
• Employees who are at the maximum of the position rate established by the implementation will receive a lump sum
  payment of $750 in accordance with the dates specified above.

2. Managerial Employees within the Division of Criminal Justice

• 3% annual increase up to the maximum of the range for
  satisfactory performance
• The annual increase is effective December 26, 2014 for employees with a July anniversary date.
• The annual increase is effective June 26, 2015 for employees with a January anniversary date.
• The payment cannot take an employee over the maximum of the range and lump sum payments are not authorized.
  
  

III. PERFORMANCE ASSESSMENT RECOGNITION SYTYEM (PARS) PARTICIPATING AGENCIES

Managerial and confidential employees in a PARS agency who have participated in PARS for at least six (6) months during fiscal year 2013-2014 and assigned to the MP or MD pay plan in Labor Units 02 or 03 or assigned to a variable range in Labor Units 02 or 03 are eligible for annual increases effective December 26, 2014 as follows:

• 3% annual increase for an overall rating of  ?meets all expectations? or ?exceeds expectations?
• 1.5% annual increase for an overall rating of  ?needs improvement?
• No increase for a rating of  ?unsatisfactory? or a second consecutive rating of ?needs improvement?
• In the rare case the employee is over the maximum of the range, the increase is to be paid in the form of a lump sum and calculated on the maximum rate.
• If the annual increase takes the employee of the maximum of the range, the remainder of the increase must be paid as a lump sum payment.

IV. ANNUAL INCREASES IN LIEU OF PARS FOR MANAGERS IN NON-PARS AGENCIES

Managerial and confidential employees in a Non-PARS participating agency who have served in a managerial or confidential position for at least six (6) months during fiscal year 2013-2014 and assigned to the MP or MD pay plan in Labor Units 02 or 03 or assigned to a variable range in Labor Units 02 or 03 are eligible for annual increases effective December 26, 2014 as follows:

• 3% annual increase up to the maximum of the range for satisfactory performance
• This payment cannot take an employee over the maximum of the range and lump sum payments are not authorized.

V. NEW MANAGERS NOT ELIGIBLE FOR THE FULL ANNUAL INCREASE

Employees hired or promoted into a management position (MP or MD pay plan in Labor Units 02 or 03 or assigned to a variable range in Labor Units 02 or 03) with satisfactory performance are eligible for a Phase-in Payment as follows:

• Hired between January 1 and June 30, 2014: 1.5% effective June 26, 2015
• Promoted between January 1 and June 30, 2014 with previous January anniversary date: 1.5% increase effective
  December 26, 2014 and 1.5% increase effective June 26, 2015. (Note: If the employee?s anniversary date was previously July: the annual increase is 3% effective December 26, 2014.)
• Promoted between July 1, 2014 and December 31, 2014 with previous January anniversary date: 1.5% effective June 26, 2015
• The payment cannot take an employee over the maximum of the range and lump sum payments are not authorized.

VI. DURATIONAL PROJECT MANAGERS

Effective December 26, 2014 employees will receive a 3% annual increase up to the
maximum position rate of the MP benchmarked range for Durational Project Managers and Transitional Managers with prior permanent classified service in a managerial position with satisfactory performance.

This payment cannot take an employee over the maximum of the range and lump sum payments are not authorized. No annual increase is to be paid to employees in the above-referenced job classification who do not have prior status in a managerial position in the classified service.

VII. PAYROLL PROCEDURES

A. Cost of Living Adjustment

New pay plans will be entered manually with the new bi-weekly salary.

 

B. Annual Increases and Lump Sum Payments

Annual increases must be entered manually at the proper time.

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

 

The PARS payments must be entered manually at the proper time.

 

Agencies must use the following codes when entering the lump sum in Core-CT:

 

On the Timesheet Page: Amount; Time Reporting Code XMISP
 

On the Additional Pay Page: Amount; Earnings Code MPS

VIII. SCHEDULED PAYMENT DATES

A. Cost of Living Adjustment

B. Annual Increases and Lump Sum Payments

The agency must also process lump sum payments manually and follow the effective dates and pay periods of annual increments.

 

C. New Managers Not Eligible for the Full Annual Increases
Hired between January 1 and June 30, 2014:

Promoted between January 1 and June 30, 2014 with previous January anniversary date:

Promoted between January 1 and June 30, 2014 with previous July anniversary date:

Promoted between July 1, 2014 and December 31, 2014 with previous January anniversary date:

IX. GENERAL

Questions may be directed to:

 

Office of the State Comptroller:

 

Payroll Procedures: Payroll Services Division, (860) 702-3447;

 

Core-CT Issues: Payroll Core-CT (860) 622-2165;

 

Memorandum Interpretation: Statewide Fiscal Policy Unit, (860) 702-3440.

KEVIN LEMBO
STATE COMPTROLLER

KL:ED

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