STATE OF CONNECTICUT
	OFFICE OF THE STATE COMPTROLLER
Kevin Lembo State Comptroller	55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	Martha Carlson Deputy Comptroller

INTERDEPARTMENTAL MEMORANDUM

March 21, 2014

I. AUTHORITY
The interest arbitration award between the State of Connecticut and the Connecticut State Police Union NP-1 bargaining unit for the period July 1, 2012 through June 30, 2015, which was approved by the General Assembly on March 7, 2014 pursuant to CGS Section 5-278(b).

II. COMPENSATION

A. General Wages (Article 19.1)
There will be no general wage increase for the 2012-2013 contract year.

Effective with the pay period that includes October 1, 2013 all employees will receive a two percent (2%) salary increase. General wage increases for the 2013-2014 contract year shall be retroactive to October 1, 2013.

Effective with the pay period that includes July 1, 2014 all employees will receive a three percent (3%) salary increase.

B. Annual Increments (Article 19.1)
There will be no annual increments for contract year 2012-2013. In contract year 2013-2014, employees will receive annual increments delayed three months, but otherwise in accordance with past practice. In contract year 2014-2015, employees will receive annual increments on time in accordance with past practice.

Steps previously effective on July 1st of each year will be effective June 30th of each year beginning on June 30, 2013 and steps previously effective January 1st of each year will be effective December 30th beginning on December 30, 2013.

C. Meal Allowance (Article 19.2)
There will be no increases in the meal allowances for contract years 2012-2013, 2013-2014, and 2014-2015. Thereafter, any future meal increases will be equal to the same percentage as the general wage increase or by the equivalent of any dollar increase to the general wage base.

D. Longevity (Article 19.4)
The longevity schedule based on the pay plan effective on June 30, 1977 shall remain unchanged in dollar amounts during the life of this Agreement.

E. Night Shift Differential (Article 19.5)
The night shift differential will continue to be $.75 per hour.

F. Tuition Reimbursement (Article 19.6a)
All employees who satisfactorily complete an approved course will be eligible for tuition reimbursement for up to nine credits per semester at the rate of 100% of the tuition, laboratory fees and community college service fees up to a maximum of 85% of the credit rate for undergraduate and graduate courses at the University of Connecticut.

A tuition reimbursement fund of $80,000 will be established for each contract year. If this fund is not sufficient to reimburse all eligible employees, distribution will be to all eligible employees on an equal pro-rata basis.

Funds not expended in one year will carry over in into the next year; however, the fund expires on the expiration date of the contract.

G. Training (Article 19.6b)
The training fund for NP-1 employees is as follows:

Funds not expended in each contract year will be carried over from one year to another.

H. Career Development Day (Article 19.6d)
Effective with the pay period that includes July 1, 2007 each employee will be granted one day with pay to attend training at the employee's option. Such training day will be paid at the employee's straight time rate.

I. Stipends

Hazardous Duty Stipend (Article 19.9)
A monthly stipend of $100 will be paid to employees assigned to and performing the following hazardous duties: pilot, aviation observer, diver, tactical services (SWAT), hazardous devices (bomb squad) and motorcycle (May 1 to October 31 only). There will be no pyramiding of stipend for employees assigned to and performing more than one hazardous duty.

Resident Trooper Stipend (Article 19.10)
Resident Troopers will continue to receive a monthly stipend of $100.

Canine Care Stipend and Training in Off-Duty Hours (Article 19.11)
In addition to the $100 monthly stipend, dog handlers will receive an hourly rate for at-home canine care and training based on the number of hours allowed per day by the contract. The rate is $12.79.

J. Field Training Officer Compensation (Article 19.12)
Each employee who is a Field Training Officer will be paid one hour of pay at the overtime rate for each shift the employee works as a Field Training Officer.

K. Cleaning Stipend (Article 19.13)
All personnel assigned to non-uniformed positions as their assignment will be provided with a $500 per year cleaning stipend. This stipend will be paid as an annual lump sum payment.

III. MISCELLANEOUS

A. Holidays (Article 30)
Premium holidays are New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. An employee who is required to work on a premium holiday will be paid at the rate of time and one-half for all regularly scheduled hours worked on the holiday plus either extra pay at straight time or compensatory time off for the regularly scheduled work day. Effective upon legislative approval, New Year's Day, Independence Day and Christmas Day will be celebrated on January 1, July 4 and December 25 respectively.

B. Military Leave (Article 33.6)
Commencing with the pay period that includes July 1, 2005, a full time permanent employee who is a member of the armed forces of the State or any reserve component of the armed forces of the United States will be entitled to military leave with pay for required field training, provided such leave does not exceed three calendar weeks in a year, in addition to up to seven (7) days of military leave for weekend drills. Additionally, any such employee who is ordered to active duty as a result of an unscheduled emergency (natural disaster or civil disorder) will be entitled to military leave with pay not to exceed thirty (30) calendar days in a calendar year. During such leave the employee's position will be held, and the employee will be credited with such time for seniority purposes.

C. Out of State Travel (Article 33.8)
The current Standard State Travel Regulations will govern out-of-state travel except for meal reimbursements which will be:

D. Management of Occupational Stress (Article 33.10)
There will be a joint labor-management committee composed of two representatives designated by labor and two representatives designated by management. The committee will have authority to dispense funds allocated to the committee under the contract subject only to government purchasing regulations.

The committee will recommend to the Commissioner of Public Safety other measures it feels necessary to accomplish its goals of eliminating and/or reducing stress and enhancing or improving physical fitness among the officers.

The sum of $25,354 will be provided in each contract year for programs to eliminate and/or reduce stress and enhance or improve physical fitness among the officers.

Unexpended funds may be carried over from year to year; however, such funds will not carry over beyond the expiration of the contract.

E. Education Incentives (Article 39)
Effective with the pay period that includes July 1, 2005, each full time permanent employee at the rank of trooper or higher will be eligible to receive a $500 lump sum payment upon submitting adequate documentation of having received a Bachelor of Arts degree in a job-related discipline from an accredited institution of higher learning.

IV. RETROACTIVE PAYMENTS
For the pay periods September 20, 2013 through April 3, 2014, agency staff must calculate any retroactive payments. Payments will be separately identified and subject to mandatory deductions only, i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

A. Retroactive General Wage Increases

B. Retroactive Annual Increments

C. Retroactive Premium Holiday Pay
Employees who were required to work on a premium holiday from July 1, 2012 to the date of approval of the arbitration award will be paid the difference between their regular pay and the rate of time and one-half for all regularly scheduled hours on the premium holiday.

V. INTEREST PENALTY
Pursuant to section 5-276b of the Connecticut General Statutes, an interest penalty of 5% per annum is to be paid for late implementation of the provisions of the NP-1 interest arbitration award issued September 23, 2013. Whenever payments called for in an interest arbitration award are not paid within sixty days of the date the award was issued, the agency will have an obligation to pay interest on late payments.

VI. CALCULATION OF INTEREST PENALTY
Calculation of interest penalty for payments due before the date of the award
An interest penalty of 5% is payable for the period September 23, 2013 until the date the eligible employee receives all retroactive amounts due him/her under the arbitration award.

In the example below, the check date of April 17, 2014 is being used. The agency must calculate to the actual check date of the payment.

206 days/360 days multiplied by 5% multiplied by the retroactive payment:

Example: If the amount owed is $300:

206 days/360 days x .05 x $300 = $8.58

Multiply the retroactive amount paid by the number of days between September 23, 2013 and the date of the payment April 17, 2014 (which is 206 days) divided by 360; then the product multiplied by 5%.

Calculation of interest penalty for payments due after the date of the award
If payment of an increase was not due on or before the arbitration award was issued, interest must be paid from the date the increase was due.

VII. SCHEDULED PAYMENT DATES

A. General Wage Increase
The general wage increase will be made centrally at the proper time.

B. Annual Increments
Annual Increments will be entered centrally at the proper time as follows:

C. Meal Allowance
The meal allowance will be paid in the proper payroll cycle as it is incurred.

D. Night Shift Differential
The night shift differential will be paid in the proper payroll cycle as it is incurred.

E. Monthly Stipends
The hazardous duty, dog handler and resident trooper stipends will be paid in the proper payroll cycle.

F. Cleaning Stipend

VIII. PAYROLL PROCEDURES

A. Payroll Procedures for Interest Arbitration Award
Interest paid on a wage award is not considered wages (IRS Revenue Ruling 72-268).
Therefore, the subject interest penalty would not be subject to withholding for income taxes, employment taxes, and retirement contributions.

On the Timesheet Page: Amount; Time Reporting Code XINTA.

On the Additional Pay Page: Amount; Earnings Code INT.

B. Implementation of General Wage Increase
New pay plans will be implemented centrally with the new hourly rate and biweekly salary effective with the pay period, at the proper time.

Retroactive Payments

On the Timesheet Page: Amount or Hours; Time Reporting Code XRTRA or XRTRH.

On the Additional Pay Page: Amount or Hours; Earnings Code RTR.

C. Annual Increments
Annual increments will be entered centrally at the proper time.

Retroactive Payments

On the Timesheet Page: Amount or Hours; Time Reporting Code RTR on timesheet page.

On the Additional Pay Page: Amount or Hours; Earnings Code RTR.

D. Meal Allowance
On the Timesheet Page: Hours; Time Reporting Code XML1A, Hours; Time Reporting Code XML2A, Hours; Time Reporting Code XML3A, Hours; Time Reporting Code XML4A.

If overtime, time and a half rate applies, use the following Time Reporting Codes:
XMO1A, XMO2A, XMO3A, XMO4A.

On the Additional Pay Page: Hours; ML1, ML2, ML3, ML4.

E. Night Shift Differential
On the Timesheet Page: Hours; Time Reporting Code XSHEF (Straight Time With FLSA) or Hours; XSHEN (Straight Time no FLSA) or XSHFF (Time and a Half).

On the Additional Pay Page: Hours; Earnings Code F31 or Hours; N31 or Hours; F32.

F. Tuition Reimbursement
All pre-approved tuition reimbursement requests must be submitted to the Comptroller's Office, Management Services Division, Tuition and Travel Unit, on a CO-101 form, Application for Tuition Reimbursement. A receipt of payment and a copy of grades for courses taken should be attached to the CO-101 form.

Tuition reimbursement requests without proper backup documentation will be returned.

Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.

G. Stipends

Hazardous Duty

On the Timesheet Page: Amount; Time Reporting Code XHDXA.
On the Additional Pay Page: Amount; Earnings Code HDA.

Resident Troopers

On the Timesheet Page: Amount; Time Reporting Code XTRPA.
On the Additional Pay Page: Amount; Earnings Code TRP.

Dog Handlers

On the Timesheet Page: Amount; Time Reporting Code XK9SA.
On the Additional Pay Page: Amount; Earnings Code K9C.

Canine Care

On the Timesheet Page: Amount; Time Reporting Code XK9CH.
On the Additional Pay Page: Amount; K9H.

Cleaning

On the Timesheet Page: Amount; Time Reporting Code XCLNA.
On the Additional Pay Page: Amount; Earnings Code CLN.

H. Field Training Officer
On the Timesheet Page: Amount; Time Reporting Code XFTOA.
On the Additional Pay Page: Amount; Earnings Code FTO.

I. Education Incentive
On the Timesheet Page: Amount, Time Reporting Code XMISA.
On the Additional Pay Page: Amount, Earnings Code MIS.


IX. GENERAL
Questions may be directed as follows:

Contract Interpretation: Agency Human Resources Officers;

Memorandum Interpretation: Office of the State Comptroller,
Management Services Division,
(860) 702-3440;

Payroll Procedures: Office of the State Comptroller, Payroll Services Division,
(860) 702-3447;

Tuition Reimbursement: Office of the State Comptroller, Management Services Division
(860) 702-3334.

KEVIN LEMBO
STATE COMPTROLLER

KL:CH

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