STATE OF CONNECTICUT
	OFFICE OF THE STATE COMPTROLLER
Kevin Lembo State Comptroller	55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	Martha Carlson Deputy Comptroller

MEMORANDUM NO. 2012-17

July 1, 2012

TO THE HEADS OF ALL STATE AGENCIES

All State agencies charging personal service expenditures to funds other than General Fund Budgeted Appropriations or Federal programs are required to reimburse the General Fund or Transportation Fund for the cost of workers' compensation coverage using the following procedure. As a general rule, these rates should not be used to charge Federal funding sources for workers' compensation unless there is specific approval from the Federal agency of cognizance. Please see the separate process for Federal reimbursement described in Section III below.

I. RATES

Individual reimbursement rates have been established for each of the separate appropriations for workers' compensation claims. These rates are based on the cost of providing workers' compensation benefits and all salaries and wages of employees eligible for the benefit. The rates for FY 2012-2013 are listed below. The FY 2012-2013 rates reflect adjustments to compensate for over or under recoveries in rates established for FY 2010-2011 and all subsequent rates will include a similar adjustment. The determination of which appropriation would pay an employee's workers' compensation benefits defines the proper rate to be used in the reimbursement calculation.

The rate applies to all personal service expenditures except those coded to the following accounts:

• 50190 - Accumulated Leave
• 50510 - Buy Back Option
• 50730 - Fees
• 50740-? Interest Penalty
• 54750- Patient or Inmate Workers

FY 2012-2013 Rates

II. REIMBURSEMENT PROCESS

Reimbursements are to be transferred to the General Fund using a CO-826 Reimbursable Cost Recovery Form. Use the Core-CT expenditure account code 50460, Worker Compensation Awards. The amount of the personal service expenditure and the rate used in the calculation of the reimbursement amount must be shown on the cost recovery document. Completed forms are to be sent to the Office of the State Comptroller, Cost Reporting Unit for processing: 55 Elm Street, Room 601, Hartford, Connecticut 06106. Forms can also be faxed to (860) 702-3699.

 

Transportation Fund - Reimbursement for employees whose coverage would be paid out of the Transportation Fund workers' compensation appropriation follows the process described above. This includes employees of the Department of Transportation and the Department of Motor Vehicles. However, OSC will deposit reimbursements as refunds of expenditures to the Transportation Fund Workers' Compensation appropriation.

Reimbursements must be processed at least quarterly.

III. REIMBURSEMENT FROM FEDERAL PROGRAMS

The rates listed above should generally not be used to charge Federal funding sources for the costs of workers' compensation unless specific approval has been granted. Instead, all agencies with Federal programs must negotiate with their cognizant Federal agency for the recovery of workers' compensation costs. The cost is normally allowable as an indirect cost under the approved Statewide Cost Allocation Plan.

 

Agencies with a specific workers' compensation appropriation should use the total expenditures from that appropriation in their Indirect Cost Proposal or Cost Allocation Plan. For all other agencies, a schedule with the amount of FY 2011-2012 Worker's Compensation costs paid on their behalf will be published at the later date. For these agencies, the actual cost of claims should be included in their Indirect Cost Proposal or Cost Allocation Plan.

IV. QUESTIONS

If you have questions, please call the Office of the State Comptroller's Cost Reporting Unit at (860) 702-3352.

KEVIN LEMBO
STATE COMPTROLLER

KL:REG

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