STATE OF CONNECTICUT
	OFFICE OF THE STATE COMPTROLLER
Kevin Lembo State Comptroller	55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	Martha Carlson Deputy Comptroller

MEMORANDUM NO. 2012-15

June 7, 2012

TO THE HEADS OF ALL STATE AGENCIES

I. AUTHORITY

The memorandum of understanding between the State of Connecticut and the Connecticut Police and Fire Union (NP-5) bargaining unit which extends the collective bargaining agreement through June 30, 2016

II. TRAINING (Article 10)

A. Training and Tuition Fund (Section 2)
The State will allocate for training and tuition the following:

Up to $5,000 of unexpended funds may be carried over and added to the next year's funding. Funds committed for training or tuition reimbursements that take place in one fiscal year will carry over into the next fiscal year in order to allow payment of claims for prior year training. The fund will end upon expiration of the contract, except previously committed funds will carry over for one hundred-twenty (120) days to allow for final payment.

 

B. Tuition Reimbursement (Section 2.n)
The State will pay up to seventy-five (75%) percent of the cost for tuition, books and related fees deemed appropriate by the Protective Services Education and Training Committee for any bargaining unit employee who attends any accredited institution of higher education. An employee must successfully complete the course in order to be reimbursed.

III. HOURS OF WORK, WORK SCHEDULES AND OVERTIME (Article 18)

A. Overtime (Section 4.c)
Those employees employed by the Police Officers Standards and Training Council who are otherwise deemed eligible for overtime compensation shall be eligible to receive compensatory time in lieu of overtime pay on an hour for hour basis. The accumulation
of such compensatory time is subject to the maximum of one hundred-twenty (120) hours. If an employee's compensatory time exceeds the one hundred-twenty (120) hour maximum, the employee shall be paid for the time in excess of the one hundred-twenty (120) hours as soon thereafter as is practicable. The monies shall be paid at the straight time rate.

 

B. Call In/Call Back (Section 4.d)
Employees who have left work after the end of their scheduled work shift and who are called in or called back for other than their regularly scheduled work shift, other than a continuous extension thereof, shall be compensated as follows:

 

1. A minimum of two (2) hours overtime pay for the first two (2) hours work or any portion thereof.

2. Two (2) hours overtime pay for the next two (2) hours work or any portion thereof.

3. Pay for work beyond the first four (4) hours shall be paid as overtime on the basis of actual hours worked.

 

If within the said period, in the reasonable judgment of the supervisor, the employee is no longer required for the situation or emergency for which he/she was called in, and/or called back, and except for any unforeseen emergency or situation requiring the employee, then the supervisor shall allow the employee to go off-duty and the employee shall not forfeit the overtime pay. Should an employee be released and subsequently recalled the cycle referenced in one through three above shall begin anew. The minimum overtime pay shall begin from the time the employee is called.

 

C. Liquor Control Agents (Section 11)
Non-emergency schedule changes for Liquor Control Agents may not be made without the required fourteen (14) calendar day notice. Each notice of schedule adjustment, made after the notice period will require a special $35 compensation payment to the individual experiencing the schedule change.

IV. TEMPORARY SERVICE IN A HIGHER CLASS (Article 19)

A. Department of Motor Vehicles (Section 7)

In the Department of Motor Vehicles, the Motor Vehicle Inspector who is assigned the duties of a Motor Vehicle Sergeant on days when the Sergeant is not on duty shall receive $.60 per hour, provided such additional duties are performed for ? the shift hours or more. The Motor Vehicle Operator License Agent who is assigned the duties of a Motor Vehicle Agent Supervisor on the days when the Supervisor is not on duty shall receive $.60 per hour, provided such additional duties are performed for ? the shift hours or more.

 

B. Officer in Charge (Section 8)
Police officers who are assigned as "Officer in Charge" on days when a Sergeant or Lieutenant is not on duty shall receive $.60 per hour, provided such additional duties are performed for ? the shift hours or more. Conservation Enforcement Officers who are assigned as "Officer in Charge" on days when a Conservation Enforcement Sergeant is not on duty shall receive $.60 per hour, provided such additional duties are performed for ? the shift hours or more.

 

C. Patrol Officers (Section 9)
Buildings and Grounds Patrol Officers who are assigned the duties of either Buildings and Grounds Lead Patrol Officer or Supervising Patrol Officer when such lead or supervisory officers are not on duty, shall receive $.60 per hour, provided such additional duties are performed for ? the shift or more.

V. COMPENSATION (Article 20)

A. General Wage Increases (Section 1d)
There shall be no general wage increase paid to any NP-5 unit employee for the 2011-2012 and 2012-2013 contract years.

 

Effective on the date (August 26, 2013) that is four pay periods after July 1, 2013, the base annual salary for all NP-5 bargaining unit employees shall be increased by three percent (3.0%).

 

Effective July 1, 2014, the base annual salary for all NP-5 bargaining unit employees shall be increased by three percent (3.0%).

 

Effective July 1, 2015, the base annual salary for all NP-5 bargaining unit employees shall be increased by three percent (3.0%).

B. Annual Increments and Lump Sum Payments (Section 2)
Any annual increment for 2011-2012 received effective July 1, 2011 shall be rescinded effective August 26, 2011 and the employee's salary rate shall be reduced to the rate in effect prior to the July 1, 2011 increment. Any top step bonus payment received for July 1, 2011 shall be divided by twenty-three (23) and the resultant amount shall be deducted from the employee's pay in equal amounts over the next twenty-three (23) pay periods.

 

There will be no other top step bonus payment or annual increment made for the contract years 2011-2012 and 2012-2013.

 

Any annual increment and/or top step bonus payment for July 1, 2013 shall be delayed by four (4) pay periods until August 23, 2013.

 

Employees will continue to be eligible for and receive annual increments and top step bonus where applicable during the term of this contract in accordance with existing practice for contract years 2013-2014, 2014-2015 and 2015-2016, except as specifically varied by the contract.

 

Those employees who are at the maximum step of the salary schedule who receive no annual increment, shall receive a lump sum payment of six hundred dollars ($600.00).

C. Longevity (Section 3)

a. Employees shall continue to be eligible for longevity payments for the life of this Agreement in accordance with existing practice, except as provided otherwise in this agreement. The longevity schedule remains unchanged.

 

b. No longevity payment in October 2011
Employees hired prior to July 1, 2011 shall continue to be eligible for longevity payments for the life of the contract in accordance with existing practice, except there shall be no longevity payment in October 2011.

 

c. Service toward longevity
No service shall count toward longevity for the two (2) year period beginning July 1, 2011 through June 30, 2013. Effective July 1, 2013, any service accrued during that period shall be added to the service calculation for the purpose of determining eligibility and level of longevity entitlement if it would have counted when performed.

d. Employees hired on or after July 1, 2011
No employee first hired on or after July 1, 2011 shall be entitled to a longevity payment; provided, however, any individual hired on or after said date who shall have military service which would count toward longevity under current rules shall be entitled to longevity if they obtain the requisite service in the future.

 

D. Clothing and Accessories (Section 6)

a. Shoe Allowance
On or about September 1 of each contract year, each employee in the bargaining unit shall receive $110 for the purchase of appropriate shoes.

 

b. Clothing Allowance
On or about December 1 of each contract year, plain clothes personnel of a uniform service including Motor Vehicle Inspectors, Motor Vehicle Sergeants, Motor Vehicle Operator Licensing Agents, Motor Vehicle Emissions Agents, Special Revenue Police, Military Department Officers, Liquor Control Agents, Casino Agents, Tax Enforcement Agents, and Enforcement Officers shall receive a clothing allowance of $315.

 

E. Home Office Differential (Section 7)
On or about December 1 of each contract year, employees who are required, by the employing agency, to maintain space in their homes as an office and regularly use such space to conduct State business shall receive $725. The payments shall be proportionately reduced for those employees who are hired or are terminated from employment and use their home as an office for less than the full contract year, (July 1 through June 30). The State shall pay for telephones where the employing agency requires that the employee have a telephone installed and available for use in State business.

 

F. Hazardous Duty Pay (Section 8)

a. Department of Energy and Environmental Protection
Employees in the Department of Energy and Environmental Protection who perform hazardous duty during the hours between dusk and dawn shall receive an additional 25% hazardous duty pay. The differential shall not be included in the base pay nor diminish an employee's right to payment for overtime work performed. Employees shall be eligible for hazardous duty pay between the hours of dusk and dawn while:

 

1. Searching for lost persons;
2. Searching for downed aircraft/operation at aircraft accidents; OR
3. Fighting night fires involving structures, boats, vehicles, or forest fires.

b. State Police Emergency Services Specialist
The State Police Emergency Services Specialist shall receive hazardous duty pay differential of 25% for all hours worked in the control, removal and operation at the scene of situations involving explosives and/or hazardous substances. The differential shall not be included in the base pay nor diminish an employee's right to payment for overtime work performed.

 

c. Portland Depot Sawmill
Department of Energy and Environmental Protection personnel assigned to the Portland Depot Sawmill and engaged in the cutting of lumber shall receive an additional hazardous duty premium of $.40 per hour while operating cutting equipment.

 

d. Fish Hatcheries
Department of Energy and Environmental Protection personnel assigned to the fish hatcheries shall receive an unpleasant duty stipend on a monthly basis. The monthly stipend is $85. No employee shall be eligible for such stipend until the employee has worked in the hatchery for twelve full months.

 

G. Claims (Section 9)
The state will facilitate within 90 days the expeditious processing of claims for lost or damaged property to the Claims Commissioner.

 

Eyeglass frames and lenses will be replaced in kind if possible or by items of equal value. The State will reimburse an employee for jewelry damaged in the performance of duty up to a maximum of $40.

 

H. Liability Insurance (Section 10)
The State shall assume the cost, up to a maximum of $75 per year, for liability (renter's) insurance for employees living in State housing.

 

I. EMT and Paramedics Annual Skill Premiums (Section 13)

 

a. On or about October 1 of each contract year, employees certified as Emergency Medical Technician B (EMT-B) and required by the agencies to maintain said certification shall receive an annual skill premium of $575. Employees certified as EMT-B's but not required by the agencies to maintain said certification shall receive an annual skill premium of $475.

 

b. On or about October 1 of each contract year, employees certified as Emergency Medical Technician I (EMT-I) and required by the agencies to maintain said certification shall receive an annual skill premium of $700. Employees certified as EMT-I's but not required by the agencies to maintain said certification shall receive an annual skill premium of $600.

c. Commencing in October of each contract year, employees certified as Paramedic (EMT-P) shall receive an annual skill premium of $3700 to be paid in quarterly installments.

d. The State shall pay an annual skill premium of $200 to each employee required by an agency to be certified as a Medical Response Technician (MRT).

 

e. There shall be no pyramiding of skill premium benefits for those holding multiple certifications.

J. Special Equipment (Section 14)

 

a. The firefighters at Bradley International Airport who are assigned as the drivers of the ARFF Vehicles with elevated waterway on any particular shift shall receive an additional $.35 per hour skill differential for all hours performing such assignments. The differential will not be included in the base pay, and the differential will not diminish an employee's right to payment for overtime work performed.

 

b. Environmental Protection Maintainers required by the agency to operate special/heavy equipment shall be paid a differential of $.50 per hour for all hours such duty is performed. The differential shall not be included in the base pay, and the differential will not diminish an employee's right to payment for overtime work performed.

 

K. Motor Vehicle Differential (Section 16)
Effective July 1, 2008 any Motor Vehicle Inspector, Motor Vehicle Operator License Agent, Vehicle Weight and Safety Inspector who is assigned to work in an Inspection Lane, or Weigh Station on either a permanent or a rotational basis, shall receive a pay differential of $.25 per hour for each full hour of such work assignment. The differential shall not be included in the base pay, and the differential will not diminish an employee's right to payment for overtime work performed.

 

L. Dog Handler Stipend (Section 18)
Dog handlers shall be paid a monthly stipend of $200 for canine related duties that cannot be accomplished during normal working hours.

 

M. Premium For Groton/New London Airport (Section 21)
A skill premium of $.75 per hour for each full hour of work will be provided to Police Officers at Groton/New London Airport for providing firefighting services as well as security services. Such premium will be treated exclusively as an adder.

 

N. On-Call/Standby Pay (Section 22)
The On-Call/Standby Pay will be $1.00 per hour for each hour assigned, not to exceed $100.00 per employee per week.

O. Instructional Stipend (Section 23)
Effective July 1, 2008, a $225 instructional stipend shall be paid to Field Training Officers, Firearms Instructors, and Paramedic Preceptors. This payment shall be made on or about October 1 of each contract year.

 

Employees who have been certified as such instructors and receiving the stipend prior to June 30, 2008 shall retain the stipend unless such certification lapses. Effective July 1, 2008, expansion of the stipend to other employees obtaining such certifications shall be paid only to those employees designated by the agency to perform the instructional duties of Field Training Officer, Firearm Instructor, or Paramedic Preceptor. This payment will be made on or about October 1 of each contract year.

VI. SHIFT AND WEEKEND DIFFERENTIAL (Article 36)

A. A shift differential of $.85 per hour shall be paid to employees in salary group PS 16 and below for all hours worked between 6:00 p.m. and 6:00 a.m. and for all shifts where 50% or more of the hours are between the 6:00 p.m. and 6:00 a.m. parameters.

 

B. The weekend differential of $.75 per hour shall be paid to employees for all hours worked between 11:00 p.m. on Friday and 11:00 p.m. on Sunday.

VII. UNIFORMS (Article 39)

Firefighters (Section 5)
Firefighters who have not been issued dress uniforms by the State and who chose to purchase a uniform shall be entitled to reimbursement of 70% of the cost of the purchase up to $130 per employee. The employee must submit a receipt of purchase in order to receive reimbursement.

VIII. TRAVEL REIMBURSEMENTS (Article 40)

An employee who is required to travel on employer business shall be reimbursed at the following rates:

An employee who is required to use his/her personal vehicle in the performance of duty shall be reimbursed at the GSA rate.

IX. MISCELLANEOUS (Article 42)

Hazardous Duty
A shift differential of $.50 per hour will be paid to those employees designated to work hazardous or unpleasant duty where a determination has been made to provide said differential.

X. MEALS AND HOUSING (Article 47)

A. Meals
Rates charged to employees for meals at State agencies with employee dining facilities shall be as follows:

B. Housing
The rental rates of state owned housing shall be based on the fair market value for the property.

XI. JOB SECURITY

From July 1, 2011 through June 30, 2015, there shall be no loss of employment for NP-5 bargaining unit employees hired prior to July 1, 2011, including loss of employment due to programmatic changes, subject to the following conditions:

 

a. Protection from loss of employment is for permanent employees and does not apply to:

i. employees in the initial working test period;
ii. those who leave at the natural expiration of a fixed appointment term, including expiration of any employment with an end date;
iii. expiration of a temporary, durational or special appointment;
iv. non-renewal of a non-tenured employee (except in units where non-tenured have permanent status prior to achieving tenure);
v. termination of grant or other outside funding specified for a particular position;
vi. part-time employees who are not eligible for health insurance benefits.

 

b. This protection from loss of employment does not prevent the State from restructuring and/or eliminating positions provided those affected bump or transfer to another comparable job in accordance with the terms of the attached implementation agreement. An employee who is laid off under the rules of the implementation provisions below because of the refusal of an offered position will not be considered a layoff for purposes of this agreement.

 

c. The State is not precluded from noticing layoff in order to accomplish any of the above, or for layoffs outside the July 1, 2011-June 30, 2015 time period. The Office of Policy and Management and the Office of Labor Relations commit to continuing the effectiveness of the placement and training process during and beyond the biennium to facilitate the carrying out of its purpose. The State shall continue to utilize the funds previously established for carrying out the state's commitments under this agreement and to facilitate the placement and training process.

XII. SCHEDULED PAYMENT DATES

A. General Wage Increases
The general wage increase will be made centrally at the proper time. Agency staff must review the Salary Change Mass Update by Plan/Pay Group Report and the Inactive and Transferred Employees Report.

B. Annual Increments and Lump Sum Payments
Annual increments will be entered centrally at the proper time as follows:

The agency must process these lump sum payments manually and follow the effective dates and pay periods of annual increments.

C. Shoe Allowance

D. Clothing Allowance

E. Home Office Differential

F. Annual Skill Premium (EMTs)

Paramedic (EMT-P) annual skill premium is paid in quarterly installments.

G. Dog Handler Stipend

H. Instructional Stipend

XIII. PAYROLL PROCEDURES

A. Split Pay Period for General Wage Increase
General wage increase effective August 26, 2013. The effective pay period is August 23, 2013 through September 5, 2013. Wages earned for August 23, 2013 through August 25, 2013 should be paid at the old rate. The wages earned for the period August 26, 2013 through September 5, 2013 should be paid at the new rate.

General wage increase effective July 1, 2014. The effective pay period is June 27, 2014 through July 10, 2014. Wages earned for the period June 27, 2014 through June 30, 2014 should be paid at the old rate. The wages earned for the period July 1, 2014 through July 10, 2014 should be paid at the new rate.

 

General wage increase effective July 1, 2015. The effective pay period is June 26, 2015 through July 9, 2015. Wages earned for the period June 26, 2015 through June 30, 2015 should be paid at the old rate. The wages earned for the period July 1, 2015 through July 9, 2015 should be paid at the new rate.

 

B. Implementation of General Wage Increase
New pay plans will be implemented centrally with the new hourly rate and biweekly salary effective with the pay period, at the proper time.

 

C. Payment of Lump Sum(s)
On the Timesheet Page: Amount; Time Reporting Code XMISP
On the Additional Pay Page: Amount; Earnings Code MPS

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable)

.

D. Temporary Service in a Higher Class (Section IV.A.B. and C)
On the Timesheet Page: Units; Time Reporting Code XPYD2
On the Additional Pay Page: Units; Earnings Code PD2

 

E. Shoe Allowance(Section V.D.a)
On the Timesheet Page: Amount; Time Reporting Code XSHUA
On the Additional Pay Page: Amount; Earnings Code SHU

 

F. Clothing Allowance (Section V.D.b)
On the Timesheet Page: Amount; Time Reporting Code XCLNA
On the Additional Pay Page: Amount; Earnings Code CLN

 

G. Home Office Differential (Section V.E.)
On the Timesheet Page: Amount; Time Reporting Code XHOMA
On the Additional Pay Page: Amount; Earnings Code HOM

 

H. Hazardous Duty Pay (Section V.F.a and b)
On the Timesheet Page: Hours; Time Reporting Code XHDPH
On the Additional Pay Page: Hours; Earnings Code HDP

 

I. Hazardous Duty Pay (Section V.F.c)
On the Timesheet Page: Units; Time Reporting Code XHDSH
On the Additional Pay Page: Units; Earnings Code HDS

J. Hazardous Duty Pay (Section V.F.d)
On the Timesheet Page: Amount; Time Reporting Code XHDXA
On the Additional Pay Page: Amount; Earnings Code HDA

 

K. Skill Premium (EMTs) (Section V.I.a.b.c. and d.)
On the Timesheet Page: Amount; Time Reporting Code XSKPA
On the Additional Pay Page: Amount; Earnings Code SKP

 

L. Special Equipment Premium (Section V.J.a)
On the Timesheet Page: Units; Time Reporting Code XSIDH
On the Additional Pay Page: Units; Earnings Code SIS

 

M. Special Equipment Premium (Section V.J.b)
On the Timesheet Page: Units; Time Reporting Code XPYD3
On the Additional Pay Page: Units; Earnings Code PD3

 

N. Motor Vehicle Differential (Section V.K)
On the Timesheet Page: Units; Time Reporting Code XLDIF
On the Additional Pay Page: Units; Earnings Code LDF

 

O. Dog Handler Stipend (Section V.L)
On the Timesheet Page: Amount; Time Reporting Code XK9SA
On the Additional Pay Page: Amount; Earnings Code K9C

 

P. Premium Groton/New London Airport (Section V.M)
On the Timesheet Page: Units; Time Reporting Code XSKPH
On the Additional Pay Page: Units; Earnings Code SPF

 

Q. On-Call/Standby (Section V.N)
On the Timesheet Page: Units; Time Reporting Code XOCBH
On the Additional Pay Page: Units; Earnings Code OC1

 

R. Instructional Stipend (Section V.O)
On the Timesheet Page: Amount; Time Reporting Code XMISA
On the Additional Pay Page: Amount; Earnings Code MIS

 

S. Shift Differential (Section VI.A)
On the Timesheet Page: Units; Time Reporting Code XSHKF
On the Additional Pay Page: Units; Earnings Code F71

 

T. Weekend Differential (Section VI.B)
On the Timesheet Page: Amount; Time Reporting XWDG
On the Additional Pay Page: Amount; Earnings Code WD7

U. Uniforms (Section VII)
On the Timesheet Page: Amount; Time Reporting Code XUNFA
On the Additional Pay Page: Amount; Earnings Code UNF

V. Hazardous or Unpleasant Duty (Section IX.a)
On the Timesheet Page: Units; Time Reporting Code XHDAH
On the Additional Pay Page: Units; Earnings Code HD1

XIV. GENERAL

Questions may be directed as follows:

 

Contract Interpretation: Agency Human Resources Officers;

 

Memorandum Interpretation: Office of the State Comptroller,
Budget and Financial Analysis Division, (860) 702-3440;

 

Payroll Procedures: Office of the State Comptroller, Payroll Services Division,

(860) 702-3447;

 

Tuition Reimbursement: Office of the State Comptroller; Management Services Division
(860) 702-3334.

KEVIN LEMBO
STATE COMPTROLLER

KL:CH

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