STATE OF CONNECTICUT |
||
NANCY WYMAN COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN DEPUTY COMPTROLLER |
COMPTROLLER'S MEMORANDUM NO. 2010-13
April 19, 2010
TO THE HEADS OF ALL STATE AGENCIES
ATTENTION: | Personnel and Payroll Officers, Chief Administrative and Fiscal Officers and Business Managers |
SUBJECT: | New Process for depositing agency payroll recoveries from employees |
I. INTRODUCTION
In an effort to better identify accounting entries relating to payroll recoveries from employees and to facilitate the reconciliation of payroll cash in accordance with a recent recommendation from the Auditors of Public Accounts, a new account number has been established for the deposit of such employee recoveries. This is a modification to the Core-CT daily mail of 4/18/05 relating to this topic and is effective immediately.
II. NEW ACCOUNT NUMBER FOR EMPLOYEE PAYROLL RECOVERY DEPOSITS
Account number 50235 - Salary and Workers' Comp. Recoveries has been established for the direct deposits of agency recoveries of employee payroll overpayments and Workers' Compensation reimbursements.
Effective immediately, agencies should direct journal payroll recoveries and Workers' Compensation reimbursements in the Accounts Receivable Module as follows:
Current Year Reimbursement to a Budgeted Fund:
Budgeted Funds include: 11000, 12001, 12003, 12004, 12006, 12007, 12009, 12010, 12013 and 12014.
Prior Year Reimbursement to a Budgeted Fund:
Budgeted Funds include: 11000, 12001, 12003, 12004, 12006, 12007, 12009, 12010, 12013 and 12014.
All continuing, non-lapsing funds should use account 50235.
Fringe benefit recoveries should continue to be processed using Form CO-826 as instructed in the daily mail of 4/18/05.
III. INFORMATION TO BE TRANSMITTED WITH COP-9 FORM
All COP-9's that are submitted to the Central Payroll Division of the
Comptroller's Office should have the corresponding CORE deposit ID attached to
the form (not the Bank Slip Deposit Id). If there is more than one deposit
associated with the COP-9, then all deposits should be attached so they add up
to the amount listed on the COP-9 form. All forms should also have the name,
email address and phone number of the preparer.
IV. QUESTIONS
Please direct all questions regarding this memorandum to:
Julie Wilson, Accounting Manager Comptroller's Office, 860-702-3377
Tony Torcia, Accounting Specialist Comptroller's Office, 860-702-3354
Thank you for your assistance.
STATE COMPTROLLER
NANCY WYMAN
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