STATE OF CONNECTICUT |
||
NANCY WYMAN COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN DEPUTY COMPTROLLER |
MEMORANDUM NO. 2007-21
June 26, 2007
TO THE HEADS OF ALL STATE AGENCIES
Attention: | Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers |
Subject: | Bi-Weekly Salary Increases, Annual Increments and Additional Provisions for Administrative and Residual (P-5) Bargaining Unit Employees July 1, 2007 through June 30, 2011 |
I. AUTHORITY
The collective bargaining agreement between the State of Connecticut and the
Administrative and Residual (P-5) bargaining unit for the period July 1, 2007
through June 30, 2011, was ratified by the Legislature on June 1, 2007.
II. COMPENSATION (Article 24)
A. General Wage Increases (Section 1)
General wage increases will be effective as follows:
Effective | Increase |
---|---|
July 1, 2007 | 3% of Base Salary |
June 20, 2008 | 3% of Base Salary |
June 19, 2009 | 3.25% of Base Salary |
June 18, 2010 | 3 % of Base Salary |
For each year of the agreement commencing July 1, 2007, employees who are on the maximum step of the salary schedule, who receive no annual increment, will receive a lump sum payment of 2.5% of their annual rate. The payment will be made on the date when the Annual Increment would have applied.
B. Annual Increments and New Step (Section 2)
a. Annual Increments
Employees will continue to be eligible for and receive annual increments during
the term of this contract in accordance with existing practice.
Contract Year | Payable |
---|---|
2007-2008 | July 2007/January 2008 |
2008-2009 | July 2008/January 2009 |
2009-2010 | July 2009/January 2010 |
2010-2011 | July 2010/January 2011 |
b. New Step
Effective with the pay period that includes July 1, 2010, the pay plan will be
modified by the addition of a full ninth (9th) step which will be three percent
(3%) above step eight.
C. Longevity (Section 3)
Employees will continue to be eligible for longevity payments for the life of
the contract in accordance with existing practice.
D. Shift and Weekend Differential (Section 4)
a. Shift Differential
b. Weekend Differential
E. Tuition Reimbursement (Section 6)
The State will allocate for tuition reimbursement the following:
July 1, 2007 | July 1, 2008 | July 1, 2009 | July 1, 2010 |
---|---|---|---|
$200,000 | $200,000 | $200,000 | $200,000 |
Unused funds from one contract year will be carried forward into the following contract year. Unused funds at the expiration of the contract term will lapse.
Tuition reimbursement will be equal to seventy-five percent (75%) of the per credit rate for undergraduate and graduate courses at the University of Connecticut, Storrs. Reimbursement can not exceed the actual cost of each course.
F. Licensing Fees (Section 7)
An employee whose job specification requires a professional license or
certification as a condition of employment and who uses such license for State
business will be reimbursed for the cost of such license or certification.
G. Safety Shoes (Section 9)
Effective July 1, 2007, employees who are required on a daily basis to wear
safety shoes will receive an annual allowance of ninety ($90) dollars. Effective
the pay period that includes July 1, 2008, employees who are required on a daily
basis to wear safety shoes will receive an annual allowance of one-hundred
($100) dollars.
H. On-Call/Standby Pay (Section 10)
For those employees, who are by managerial direction, assigned
on-call/standby status and must be available for service and must respond if
contacted, a sum of $1.25 per hour, and for holiday on-call/standby the rate
will be $2.00 per hour. Notwithstanding the duration of any on-call/standby
assignment, compensation will not exceed $175 per employee per week.
I. Home Office Premium (Section 12)
On or about December 1 of each contract year, employees in the following
classifications who are expected to use their home to conduct State business
will receive two-hundred fifty ($250) dollars. Department of Agriculture
-Inspector - Dairy, or Department of Agriculture - Inspector - Poultry and
Livestock. These
payments are to be proportionately reduced for those employees who use their
home to conduct State business for less than a full year, measured from July 1
to June 30.
Effective | Check Date |
---|---|
12/1/07 | 12/07/07 |
12/1/08 | 12/05/08 |
12/1/09 | 12/04/09 |
12/1/10 | 12/03/10 |
J. Home Garaging (Section 13)
Any employee who is required by the State to garage a State vehicle at
his/her home and whose gross income is reported to be increased by the provision
of an employer provided vehicle pursuant to Federal Public Law 99-44 will
receive a two-hundred dollar ($200) annual payment on or about January 15 of
each contract year. Eligibility for the annual payment will be limited to those
employees who are required to home garage a vehicle for an aggregate of ten (10)
months or more between November 1 and October 31. Those employees who are
required to home garage a vehicle for an aggregate of four (4) months but less
than ten (10) months between November 1 and October 31 will receive a one
hundred dollar ($100) annual payment on or about January 15 of each contract
year.
Effective | Check Date |
---|---|
01/15/08 | 01/04/08 |
01/15/09 | 01/02/09 |
01/15/10 | 01/15/10 |
01/15/11 | 01/14/11 |
III. TRAVEL EXPENSES AND REIMBURSEMENT (Article 25)
A. Mileage Reimbursement (Section 2)
Employees required to use his/her personal vehicle in the performance of
duty will be reimbursed mileage at the U.S. General Service Administration (GSA)
rate. The mileage rate will be readjusted within thirty (30) days of
readjustment by the U.S. General Services Administration.
B. Auto Usage Fees (Section 5)
Employees required to utilize a personal vehicle for fifty percent (50%) of
the assigned monthly work days will be paid a daily auto usage fee equal to
$4.00 for each work day of required availability or $5.00 for each day of
required usage, for each work day such month which will be in addition to the
mileage reimbursement. Said usage will be evaluated and paid on a monthly basis
upon presentation of travel expense reimbursement.
C. Out of State Travel (Section 10)
An employee who is required to travel overnight and out of state on State
business for a period of two (2) or more consecutive days will receive a $10.00
lump sum undocumented reimbursement for each day or partial day of the business
trip, but will not receive any payment for the return day if the travel ends
prior to 7:00 am on that day.
Premium City Supplement - The premium city supplement will be $8.00.
D. Meal Reimbursement Rates (Section 13)
2007-2008 | 2008-2009 | 2009-2010 | 2010-2011 | |
---|---|---|---|---|
Breakfast | $10.00 | $10.00 | $11.00 | $11.00 |
Lunch | 14.00 | 14.00 | 15.00 | 15.00 |
Dinner | 25.00 | 25.00 | 26.00 | 26.00 |
E. Other Business Expenses (Section 16)
Employees will be reimbursed for gratuities to hotel/motel maids at the rate
of up to one dollar ($1.00) per night for stays of three (3) or more consecutive
nights. Effective with the pay period that includes July 1, 2008, the rate will
be increased to two dollars ($2.00) per night.
IV. TRAINING AND PROFESSIONAL LEAVE (Article 31)
Professional leave is defined as leave to attend seminars, classes,
lectures, workshops, conventions, or other related activities in aid of the
development, maintenance or exchange of professional skills, techniques or
experiences which clearly relate to an employee's primary job assignment or
logical career progression.
Employees may request and, subject to the conditions outlined in the contract, will be granted up to ten days leave with pay per contract term for professional development. See contract for details.
Professional Development and Conference Fund (Section 6)
The State will allocate to the Professional Development and Conference Fund the
following:
July 1, 2007 | July 1, 2008 | July 1, 2009 | July 1, 2010 |
---|---|---|---|
$120,000 | $120,000 | $120,000 | $120,000 |
Any unexpended funds which exist at the end of any contract year shall roll
over for use
in the next succeeding year. All funds remaining at the end of the contract
shall revert to
the State unless the parties agree otherwise.
Professional Development and Conference Fund (Section 7)
Employees will be entitled to a maximum of five hundred ($500) dollars per
person per contract year reimbursement toward the cost of fees, travel, food,
and lodging related to attendance at conferences, seminars, and programs. The
fund assumes no liability for any costs incurred by an employee without prior
approval by the Office of the State Comptroller.
V. MISCELLANEOUS (Article 38)
A. Military Leave (Section 6)
A full-time permanent employee who is a member of the armed forces of the
State or any reserve component of the armed forces of the United States will be
entitled to military leave with pay for required field training, provided such
leave does not exceed two (2) calendar weeks in a calendar year, in addition to
up to seven (7) days of military leave for weekend drills. Additionally, any
such employee who is ordered to active duty as a result of an unscheduled
emergency (natural disaster or civil disorder) will be entitled to military
leave with pay not to exceed thirty (30) calendar days in a calendar year.
During such leave the employee's position shall be held, and the employee shall
be credited with such time for seniority purposes. Other requests for military
leave may be approved without pay. Nothing in this Article shall be construed to
prevent an employee from attending ordered military training while on regularly
schedule vacation.
B. Hazardous Duty (Section 7)
The hourly pay differential which was established for certain designated job
assignments or working conditions in the Department of Correction will continue
under the criteria and standards for payment established in prior agreements.
The hourly pay differential rate will be fifty-five cents ($0.55) per hour.
VI. SCHEDULED PAYMENT DATES
A. General Wage Increase
The general wage increase will be made centrally at the proper time. Agency
staff must review the Salary Change Mass Update by Plan/Pay Group Report and the
Inactive and Transferred Employees Report.
Effective | Increases | Pay Period | Check Date |
---|---|---|---|
07/01/07 | 3% | 06/22/07 - 07/05/07 | 07/20/07 |
06/20/08 | 3% | 06/20/08 - 07/03/08 | 07/18/08 |
06/19/09 | 3.25% | 06/19/09 - 07/02/09 | 07/17/09 |
06/18/10 | 3% | 06/18/10 - 07/01/10 | 07/16/10 |
B. Annual Increments and Lump Sum Payments for Maximum Step Employees
Annual Increments will be entered centrally at the proper time as follows:
Effective | Pay Period | Check Date |
---|---|---|
July 2007 | 06/22/07 - 07/05/07 | 07/20/07 |
January 2008 | 12/21/07 - 01/03/08 | 01/18/08 |
July 2008 | 06/20/08 - 07/03/08 | 07/18/08 |
January 2009 | 12/19/08 - 01/01/09 | 01/16/09 |
July 2009 | 06/19/09 - 07/02/09 | 07/17/09 |
January 2010 | 01/01/10 - 01/14/10 | 01/29/10 |
July 2010 | 06/18/10 - 07/01/10 | 07/16/10 |
January 2011 | 12/31/10 - 01/13/11 | 01/28/11 |
VII. PAYROLL PROCEDURES
A. Split Pay Period for General Wage Increase
General wage increase effective July 1, 2007. The effective pay period is
June 22, 2007 through July 5, 2007. Wages earned for the period June 22, 2007
through June 30, 2007 should be paid at the old rate. The wages earned for the
period July 1, 2007 through July 5, 2007 should be paid at the new rate.
B. Implementation of General Wage Increases
New pay plans will be implemented centrally with the new hourly rate and
bi-weekly salary effective with the pay period, at the proper time.
C. Payment of Lump Sum - (Maximum Step)
On the Timesheet Page: Amount; Time Reporting Code XMERA
On the Additional Pay Page: Amount; Earnings Code MER
These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
D. Shift Differential
On the Timesheet Page: Hours; Shift 1; Account 50180 or Hours; Shift 2
(Time and a Half); Account 50180 or Amount; Shift 3; Account 50180
On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1);
Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or
Amount; Earnings Code SD3 (Shift 3); Account 50180
E. Shoe Allowance
On the Timesheet Page: Amount; Time Reporting Code XSHUA
On the Additional Pay Page: Amount; Earnings Code SHU
F. On-Call/Standby Pay
On the Timesheet Page: Units; Time Reporting Code XOCBH
On the Additional Pay Page: Amount, Earnings Code OCA or Units; Earnings Code
OC1
G. Home and Office Premium
On the Timesheet Page: Amount; Time Reporting Code XHOMA
On the Additional Pay Page: Amount; Earnings Code HOM
H. Home Garaging
On the Timesheet Page: Amount; Time Reporting Code XFRBA
On the Additional Pay Page: Amount; Earnings Code FRB
I. Auto Usage Fee
On the Timesheet Page: Amount; Time Reporting Code XAUTA
On the Additional Pay Page: Amount; Earnings Code AUT
J. Hazardous Duty
On the Timesheet Page: Units; Time Reporting Code XHDCH
On the Additional Pay Page: Amount; Earnings Code HDA or Units; Earnings Code
HD3
K. Tuition Reimbursement - Union Fund
Agencies may submit tuition reimbursement claims for contract years
2006-2007. All pre-approved tuition reimbursement requests must be submitted to
the Comptroller's Office, Fiscal Policy Division, Tuition and Travel Unit, on a
CO-101 Form, Application for Tuition Reimbursement. A receipt of payment and a
copy of grades for courses taken should be attached to the CO-101 form. Tuition
reimbursement requests without proper back-up documentation will be returned.
Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.
L. Conference Reimbursement - Union Fund
Employees must complete Travel Authorization (CO-112) Form and submit to
appropriate agency personnel for processing. The authorized CO-112 and back-up
materials must be sent to the Comptroller's Office, Fiscal Policy Division,
Tuition and Travel Unit, for review and approval.
After attending the conference, the employee must submit the reimbursement request on an Employee Payroll Reimbursement Form, CO-17XP-PR to the Comptroller's Office, Tuition and Travel Unit. Appropriate receipts must be attached to the CO-17XP-PR.
VIII. GENERAL
Questions may be directed as follows:
Payroll Procedures: Office of the State Comptroller, Payroll Services
Division, (860) 702-3463;
Memorandum Interpretation: Office of the State Comptroller, Fiscal
Policy
Division, (860) 702-3440;
Contract Interpretation: Agency Personnel Officer.
NANCY WYMAN
STATE COMPTROLLER
NW:ED
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