|
|
|
|
STATE OF CONNECTICUT |
|
NANCY WYMAN
COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN
DEPUTY COMPTROLLER |
INTERDEPARTMENTAL MEMORANDUM
June 26, 2007
To: |
The Honorable Theresa C. Lantz, Commissioner |
|
Department of Correction |
|
24 Wolcott Hill Road |
|
Wethersfield, Connecticut 06109 |
Subject: |
An Interest Arbitration Award between the State of Connecticut and
the Connecticut State Employees Association (CSEA) NP-8 Bargaining Unit
Captains and Counselor Supervisors Accretion to Contract
Effective October 17, 2005 through June 30, 2008 |
I. AUTHORITY
- The interest arbitration award between the State of Connecticut and the
Connecticut State Employees Association (CSEA) NP-8 bargaining unit for the
period October 17, 2005 through June 30, 2008, which became effective May 31,
2007.
- Pursuant to section 5-276b of the Connecticut General Statutes, an interest
penalty of 5% per annum is to be paid for late implementation of the provisions
of the NP-8 Interest Arbitration issued April 20, 2007. The 5% is payable for
the period April 20, 2007 until the date an employee receives all the
retroactive amounts due him/her under the award.
II. HOURS OF WORK (Article 19)
A. Work Schedule (Article 19, Section 1[d])
- Captains and Counselor Supervisors will continue to work a schedule of forty
(40) hours per week, generally consisting of five (5) consecutive days of eight
(8) hours followed by two (2) consecutive days off.
-
- The Captains and Counselor Supervisors who are assigned as Unit Managers will
be designated as unscheduled and may be expected to work up to one weekend or
two days on weekends per month and up to one day per week on second shift or
third shift or on a schedule that overlaps from third to first shift or from
first to second shift as part of their regular schedule and in lieu of other
workdays or work hours during the pay week. This provision shall not be viewed
as excluding the Unit Managers from being treated in accordance with Article 19
Section 2 if they are required or authorized to work additional hours in other
circumstances.
B. Overtime (Article 19, Section 2[d])
- Exclusions provided for in Article 19, Section 2, subsection (b) will not
apply to any Captain or Counselor Supervisor.
III. COMPENSATION (Article 21)
A. General Wage Increases (Article 21, Section 1)
- Effective at the start of the pay period following July 1, 2006, the base
annual salary for all Captains and Counselor Supervisors and the current salary
schedule will be increased by three percent (3%).
- Effective at the start of the pay period following July 1, 2007, the base
annual salary for all Captains and Counselor Supervisors and the current salary
schedule will be increased by three percent (3%).
- Effective July 1, 2006, the maximum salary for the Captain and Counselor
Supervisor job classifications will be increased by three percent (3%).
B. Annual Increments (Article 21, Section 8)
- There will be no payment of annual increments for the 2005-2006 contract
year. Captains and Counselor Supervisors received Performance and Recognition
System (PARS) payments in July 2005. For the second year of the agreement
(2006-2007) annual increments will be delayed six months and paid accordingly in
the pay periods which include January 1, 2007 or July 1, 2007. For the third
year of the agreement (2007-2008) annual increments will be delayed three months
and paid accordingly in the pay periods which include October 1, 2007 or April
1, 2008.
Contract Year |
Payable |
2006-2007 |
January 2007/July 2007 |
2007-2008 |
October 2007/April 2008 |
- Captains and Counselor Supervisors will continue to be eligible for annual
increments under the above criteria and on the above-described dates.
- Employees who were in the classifications of Captain or Counselor Supervisor
on or before October 17, 2005 will have a July increment date. Employees
appointed to the Captain or Counselor Supervisor classifications on or after
October 18, 2005 will keep the annual increment date that they had in their
prior job title.
C. Longevity Payments (Article 21, Section 10[a],[b])
- Effective upon legislative approval of the Memorandum of Understanding for
the Addition of Captains and Counselor Supervisors to the Correctional
Supervisors (NP-8) Bargaining Unit, employees in this bargaining unit who were
in the classifications of Captain and/or Counselor Supervisor on or before said
date of legislative approval will continue to be eligible for longevity payments
in accordance with the longevity schedule of the classified service Management
Pay Plan. The classifications will be considered in their MP designation (MP
60).
- Additionally any employee who was in the bargaining unit on or before
December 3, 2001, and is promoted to the position of Captain and/or Counselor
Supervisor on or after the date of legislative approval referenced herein will
continue to be eligible for longevity payments in accordance with the longevity
schedule of the classified service Management Pay Plan, MP designation (MP 60).
- Any employee promoted to the classification of Captain or Counselor
Supervisor on or after the date of legislative approval of the Memorandum of
Understanding for the addition of Captains and Counselor Supervisors to the
Correctional Supervisors (NP-8) Bargaining Unit, and who was not a member of the
bargaining unit on or before December 3, 2001, shall receive longevity in
accordance with the following schedule:
Years |
Amount |
10 |
$159.00 |
15 |
$318.00 |
20 |
$477.00 |
25+ |
$636.00 |
D. Lump Sum Payment for Maximum Step Employees (Article 21, Section 9)
- Effective June 28, 2002 and thereafter, those employees at the maximum rate
of the salary schedule and those employees who will exceed the maximum rate of
the salary schedule because of the receipt of an annual increment, will receive
a salary adjustment, which exceeds the salary maximum, in the form of a lump sum
payment. Lump sum payments will be effective on the employee's annual increment
or anniversary date. The value of the lump sum payment will be two and one half
percent (2.5%) of the employee's annual salary.
- There will be no payment of the maximum rate lump sum payments for the 2005-
2006 contract year. For the second year of this agreement (2006-2007) the 2.5%
lump sum payment to employees at the maximum step will be delayed six months.
For the third year of this agreement (2007-2008) the 2.5% lump sum payment to
employees at the maximum step will be delayed three months.
- Captains and Counselor Supervisors will be eligible for the maximum rate lump
sum payment.
E. Night Shift Differential (Article 21, Section 2[c])
- Effective and retroactive to June 23, 2006, Captains and Counselor
Supervisors whose assigned work shift begins anytime after 2:00 p.m. and before
6:00 a.m. will be eligible to receive shift differential. Night shift
differential is eighty ($.80) cents per hour. Effective July 6, 2007, the shift
differential will be eighty-five ($.85) cents per hour. Shift differential will
only be paid when an employee is actually working.
F. Weekend Differential (Article 21, Section 3[d])
- Effective and retroactive to June 23, 2006, Captains and Counselor
Supervisors will be eligible to receive weekend differential. The weekend is
defined as beginning with the start of the third shift on Friday and terminating
with the end of the second shift on Sunday inclusive. Weekend differential will
be paid for working a minimum of six hours on a shift as defined above.
- Weekend differential is fifty-five ($.55) cents per hour. Effective July 6,
2007, the weekend differential will be sixty ($.60) cents per hour. The weekend
differential will only be paid when an employee is actually working.
G. Hours of Work - On-Call Pay (Article 21, Section 4)
- Employees who are required by the appointing authority to be "on standby" or
"on call" in order to ensure "after hours" coverage must receive a written
notification of this status. Pay for such status will be $1.00 per hour for all
days on-call except for holidays. Holiday on-call payment will be $2.50 per
hour.
- Effective upon legislative approval of the Memorandum of Understanding,
Captains and Counselor Supervisors will be eligible for on-call payments.
H. Hours of Work - Call Back (Article 21, Section 5)
- Employees called back to duty after the completion of a regular shift will
receive a minimum of four hours pay at the applicable overtime rate. This
provision does not apply to employees who are called in prior to their regular
starting time and work through a regular shift.
I. Facility Meal Reimbursement (Article 21, Section 7)
- The meal reimbursement rate will be $7.00 for each shift actually worked.
Effective June 23, 2006, the per meal rate will be the rate provided to the
majority of correctional employees and will be adjusted in accordance with the
rate provided to the majority of correctional employees. Based on this
provision, the meal rate will increase to $8.00 effective June 23, 2006.
- Captains and Counselor Supervisors will continue to be eligible for meal
reimbursement under the above criteria, including the meal rate increase of June
23, 2006.
J. Educational Stipend (Article 21, Section 11)
- Captains and Counselor Supervisors who have achieved a Bachelors degree in a
job-related discipline from an accredited institution of higher learning and
submitted adequate documentation of the degree will receive a five hundred
dollar ($500) lump sum payment.
- Captains and Counselor Supervisors will be eligible for the educational
incentive payment on or about September 1, 2007.
IV. HOLIDAYS (Article 32, Section 9)
- Each full-time Captain and Counselor Supervisor whose job does not require
him/her to work on a holiday will ordinarily receive the holiday off and will
receive his/her regular week's pay for the week in which the holiday falls. When
such employee is called in to work on a holiday, he/she will receive
compensatory time for the hours worked on the holiday, which will be at least
the minimum call-back hours provided by Article 21 Section 5, in addition to the
holiday pay for the day.
- Article 19 Section 2 provides that Captains and Counselor Supervisors will
receive overtime pay rather than compensatory time for additional hours worked.
Therefore, the Captains and Counselor Supervisors will receive time and one half
overtime pay for hours worked on the six holidays listed in Section 5 of Article
32 and will receive straight time overtime pay for hours worked on the other six
holidays.
V. VACATION (Article 33)
A. Accrual Rates (Article 33, Section 1)
- The following annual vacation leave will apply for employees in the
bargaining unit as of December 3, 2001. This schedule will also apply to all
employees in the bargaining unit who were in the classifications of Captain
and/or Counselor Supervisor on or before the date of legislative approval of the
Memorandum of Understanding for the addition of Captains and Counselor
Supervisors to the Correctional Supervisors (NP-8) Bargaining Unit:
Years of Service |
Vacation Leave |
10 years |
15 days |
11 years |
16 days |
12 years |
17 days |
13 years |
18 days |
14 years |
19 days |
15+ years |
20 days |
- Vacation leave beyond fifteen days is granted as bonus day(s) each January
1st of the calendar year.
For all employees in the bargaining unit as of December 4, 2001, or any
employees in the bargaining unit who do not meet the criteria set forth in the
annual vacation leave schedule above, the following leave shall apply:
Years of Service |
Vacation Leave |
Zero (0) to five (5) years |
One (1) day per month |
Over five (5) and under twenty (20) |
One and one-quarter day per month |
Over twenty years |
One and two-thirds day per month |
B. Maximum Vacation Accrual (Article 33, Section 2)
- The maximum accumulation of vacation time shall be sixty (60) days. However,
for all Captains and Counselor Supervisors who have accumulated more than sixty
(60) days of vacation time as of the date of legislative approval of this
Memorandum of Understanding, such number of days shall be the maximum
accumulation for those employees.
- Lieutenants and Training Officers who were permitted a maximum accumulation
greater than 60 days based upon their accumulation as of the date of legislative
approval of the 2001-2005 contract shall continue to retain the same vacation
accumulation maximum if they are promoted to Captain or Counselor Supervisor.
VI. LEAVE ACCRUAL AND POSTING (Article 37)
- For Captains and Counselor Supervisors, leave accruals will continue to be
recorded in hours and be based on eight (8) hours equaling one day.
VII. GROUP LIFE INSURANCE (Memorandum of Understanding)
- Any employee who was a Captain or Counselor Supervisor on June 13, 2006 and
who has group life insurance coverage in excess of the limitations of CGS
Section 5-257 shall be allowed to continue such coverage while a member of the
bargaining unit. Any employee who becomes a member of the bargaining unit after
June 13, 2006 or who as of such date did not have group life insurance coverage
in excess of the limitations of CGS Section 5- 257 shall be limited to the
coverage provided in such section.
VIII. RETROACTIVE PAYMENTS
- For the period June 23, 2006 through July 5, 2007, agency staff must
calculate any retroactive payments. Checks dated July 20, 2007 should reflect
updated additional compensation; e.g., shift differentials, overtime, etc., for
the particular bi-weekly pay periods.
- Payments will be separately identified and subject to mandatory deductions
only; i.e., federal withholding tax and state income tax annualized, social
security tax, retirement contributions and garnishments (if applicable).
A. Retroactive General Wage Increase
Effective Date |
Increase |
Period Covered |
Check Date |
July 7, 2006 |
3% |
07/07/06 - 07/05/07 |
07/20/07 |
B. Retroactive Annual Increments and Maximum Step Lump Sums
(delayed 6 months in fiscal year 2007)
Increment Date |
Period Covered |
Check Date |
July 1, 2006 |
12/22/06 - 07/05/07 |
07/20/07 |
C. Retroactive Weekend and Night Shift Differentials
Retroactive Date |
Period Covered |
Check Date |
June 23, 2006 |
06/23/06 - 07/05/07 |
07/20/07 |
IX. SCHEDULED PAYMENT DATES
A. General Wage Increase
- The general wage increase will be made centrally at the proper time. Agency
staff must review the Salary Change Mass Update by Plan/Pay Group Report and the
Inactive and Transferred Employees Report.
Effective Date |
Pay Period |
Check Date |
July 6, 2007 |
07/06/07 - 07/19/07 |
08/03/07 |
B. Annual Increments
(delayed 6 months in fiscal year 2007, delayed 3 months in fiscal year 2008)
- Annual increments will be entered centrally at the proper time as follows:
Increment Date |
Pay Period |
Check Date |
January 2007 |
06/22/07 - 07/05/07 |
07/20/07 |
July 2007 |
09/28/07 - 10/11/07 |
10/26/07 |
January 2008 |
03/28/08 - 04/10/08 |
04/25/08 |
C. Lump Sum Payments for Maximum Step Employees
- The agency must process these lump sum payments manually and follow the
effective dates and pay periods of annual increments. These payments are delayed
for six months in fiscal year 2007, and delayed for three months in fiscal year
2008.
D. Educational Stipend
- Captains and Counselor Supervisors will be eligible for the educational
incentive payment on or about September 1, 2007.
X. CALCULATION OF INTEREST PENALTY
- An interest penalty of 5% is payable for the period April 20, 2007 until the
date the eligible employee receives all the retroactive amounts due him/her
under the arbitration award.
- * In the example below, the check date of July 20, 2007 is being used.
Agencies must calculate to the actual check date of payment.
- Retroactive Payments from April 20, 2007 through * July 20, 2007
- 91 days/360 days multiplied by 5% multiplied by the lump sum payment.
Example: If the lump sum amount was $300:
91 days/360 days x .05 x $300 = $3.79
-
Multiply the retroactive lump sum amount paid by the number of days between
April 20, 2007 and the date of the payment, July 20, 2007 (which is 91 days)
divided by 360, then the product multiplied by 5%.
XI. PAYROLL PROCEDURES
A. Payment of Retroactive Salary Increases and Retroactive Annual Increments
and Retroactive Lump Sums
- On the Timesheet Page: Amount, Time Reporting Code XRTRA
- On the Additional Pay Page: Amount, Earnings Code RTR
B. Implementation of General Wage Increase
- New pay plans will be implemented centrally with the new hourly rate and
bi-weekly salary effective with the pay period, at the proper time.
C. Payment of Lump Sum(s)
- On the Timesheet Page: Amount; Time Reporting Code XMISP
- On the Additional Pay Page: Amount; Earnings Code MPS
- These lump sum payments are subject to mandatory deductions; i.e., federal
withholding and state income tax annualized, social security tax, retirement
contributions, and garnishments (if applicable).
D. Interest Arbitration Award
- On the Timesheet Page: Amount; Time Reporting Code XINTA
- On the Additional Pay Page: Amount; Earnings Code INT
- Agencies should use Account 50740, Interest Penalty - Payroll Awards as the
expenditure account code.
- Interest paid on a wage award is not considered wages (IRS Revenue Ruling 72-
268). Therefore, the subject interest penalty would not be subject to
withholding for income taxes, employment taxes, and retirement contributions.
E. Shift Differentials
- On the Timesheet Page: Hours; Shift 1; Account 50180 or
- Hours; Shift 2 (Time and a Half); Account 50180 or
- Amount; Shift 3; Account 50180
- On the Additional Pay Page: Amount; Earnings Code SD1 (Shift1); Account 50180
or
- Amount; Earnings Code SD2 (Shift 2); Account 50180 or
- Amount; Earnings Code SD3 (Shift 3); Account 50180
- Applicable changes will be made centrally at proper time.
F. Night Shift Differential
- On the Timesheet Page: Hours; Time Reporting Code XSHKF
- On the Additional Pay Page: Hours; Earnings Code F71
G. Weekend Differential
- On the Timesheet Page: Hours; Time Reporting Code XWDH
- On the Additional Pay Page: Hours; Earnings Code WD8
H. On-Call Pay
- On the Timesheet Page: Amount; Time Reporting Code XOCXA
- On the Additional Pay Page: Amount; Earnings Code OCA
I. Call Back
- On the Timesheet Page: Hours; Time Reporting Code XCBPH
- On the Additional Pay Page: Hours; Earnings Code CBP
J. Educational Stipend
- On the Timesheet Page: Amount; Time Reporting Code XMISP
- On the Additional Pay Page: Amount; Earnings Code MPS
XII. GENERAL
- Questions may be directed as follows:
- Payroll Procedures: Office of the State Comptroller, Payroll Services
Division,
(860) 702-3463;
- Contract Issues: Agency Personnel Officers;
- Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy
Division, (860) 702-3440.
NANCY WYMAN
STATE COMPTROLLER
NW:RE
Return to Index of Interdepartmental
Memoranda
Return to Index of Comptroller's Memoranda
Return to Comptroller's Home Page