STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

MEMORANDUM NO. 2006-05

April 5, 2006

TO THE HEADS OF ALL STATE AGENCIES

A Claims Authorization Form (CO-512 revised April 2006) for fiscal year 2006-2007 must be completed and forwarded to the Comptroller's Office, Accounts Payable Division, 55 Elm Street, Hartford, CT 06106, Attention: Linda Arn by June 9, 2006.

The CO-512 is available for downloading from the Office of the State Comptroller website https://osc.ct.gov/agencies/forms/index.html/. The signature of the agency head (Commissioner, Executive Director, etc.) must appear on all Claims Authorization Forms to certify that encumbrances and expenditures are chargeable to the appropriations indicated.

Encumbrance and expenditure documents may not be processed for the new fiscal year if the CO-512 is not received by June 9, 2006.

• Proper internal accounting controls in every accounting system require a segregation of duties in both the procurement and accounts payable cycle.
• Mark only one box next to each name indicating that the employee is authorized to approve encumbrances or expenditures.
• The signature line of each authorized person is no longer required. However, the agency head must still sign in the signature space provided.
• Do not combine business units on one form.
• A new section has been added for designated agency contacts performing specific functions. Please provide all information requested.

Questions should be addressed as follows:

The Accounts Payable Division will return Claims Authorization Forms to the agency for non-compliance.

NANCY WYMAN
STATE COMPTROLLER

NW/LLA

Attachment

Return to Index of 2006 Comptroller's Memoranda
Return to Index of Comptroller's Memoranda
Return to Comptroller's Home Page