STATE EMPLOYEES
RETIREMENT COMMISSION |
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55 ELM STREET
HARTFORD, CONNECTICUT
06106-1775
TELEPHONE: (860) 702-3480
TELEFAX:(860) 702-3489 |
MEDICAL EXAMINING BOARD
for DISABILITY RETIREMENT |
HEALTH CARE COST
CONTAINMENT COMMITTEE |
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STATE OF CONNECTICUT
RETIREMENT AND BENEFIT SERVICES DIVISION
OFFICE OF THE STATE COMPTROLLER |
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RETIREMENT & BENEFIT SERVICES DIVISION MEMORANDUM
September 15, 2004
TO THE HEADS OF ALL STATE AGENCIES
ATTENTION:
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Personnel and Payroll Officers
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SUBJECT:
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2004 Personal Statement of Benefits for Tier I, Tier
II and Tier IIA Members of the State Employees Retirement System
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GENERAL INFORMATION
The Personal Statement of Benefits for Tier I, Tier II and
Tier IIA State Employees Retirement System (SERS) members will be mailed
directly to employees on or about October 1, 2004 at the addresses on file with
the Retirement & Benefit Services Division (Division) as of June 30, 2004.
Notices to inform members of this mailing will be enclosed with the payroll
checks dated October 1, 2004.
The statements will contain retirement and other employee
benefit information as of June 30, 2004. Contributions and awarded interest
balances will be reflected for Tier I members, Tier II hazardous duty members
and Tier IIA members.
The employee's primary agency address is printed as the
return address; therefore, any undeliverable statements will be returned to the
agency, to the attention of the personnel or human resources office. Returned
statements for employees whose mailing address is incorrect, incomplete, or
missing should be given directly to each employee. To resolve address
discrepancies, agencies should contact the Division's Data Base Unit at
702-3515. Statements for employees who have transferred from your agency should
be forwarded to the new agency. Statements for employees who have left state
service should be accumulated and then sent to the Division's Data Base Unit
at the address on this letterhead along with a memorandum that provides the name
of each terminated employee, their termination date and the reason for their
termination.
With respect to SERS members who report that they did not
receive a Personal Statement of Benefits, please accumulate their names and
forward them with identifying employee numbers and Social Security numbers to
the Division's Data Base Unit at the address on this letterhead. Please note:
employees hired on or after June 11, 2004 will not receive a 2004 Personal
Statement of Benefits. Do not report missing statements for such employees;
rather, you should inform them that they will receive their first statement in
the Fall of 2005.
The rest of this memorandum is devoted to outlining the
information provided on the 2004 Personal Statement of Benefits as well as the
procedures that must be followed to change or correct any of that information
and explaining where additional information for each type of benefit may be
obtained. For convenience sake, the instructions are organized according to
sections within the statement. Please note that Social Security information is
no longer being provided on the statement; in addition, to help safeguard
employees' personal information, only the last four digits of an employee's
social security number are now printed on the statement.
Please remember that all requests to change or correct
personalized information must be initiated and processed at the agency level.
SPECIFIC INFORMATION
I IMPORTANT INFORMATION ABOUT YOUR RETIREMENT BENEFITS
- This section provides an explanation of the retirement
benefit estimates and payment options shown on the statement in the section
entitled "Your Benefits at Retirement".
II PENSION AND HEALTH CARE BENEFITS FOR SAME SEX DOMESTIC
PARTNERS
- This section provides general information regarding the
pension plan and health insurance benefits available to same sex domestic
partners. Further information regarding these benefits may be obtained through
the Internet at www.osc.state.ct.us or you may contact the
Division's Health
Care Analysis Unit at 702-3535. Please do not refer individual employees to
this number.
III ADDITIONAL BENEFITS FOR ACTIVE EMPLOYEES
- This section provides general information regarding
additional benefits available to active state employees: the Supplemental
Employee Benefits Program, the Deferred Compensation (457) Plan and for
eligible state educational employees, the State of Connecticut 403(b) Program,
and the Qualified Transportation Fringe Benefit Program. Further information
regarding these benefits including the participating vendors may be obtained
through the Internet at www.osc.state.ct.us or you may contact the
Division's
Employee Benefits Unit at 702-3543. Please do not refer individual employees
to this number.
IV YOUR BENEFITS AT RETIREMENT
- Retirement benefit calculations for the Personal Statement
of Benefits are based on information obtained from the State Employees
Retirement Data Base.
- If a member believes that his/her contributions and awarded
interest totals are incorrect, a request must be made in writing for an
explanation of his/her retirement account balance. The attached request form
must be used for this purpose. To avoid unnecessary requests, it should be
emphasized that the interest awarded for the period from July 1, 2003 to June
30, 2004 was computed on the balance of the contributions and interest as of
July 1, 2003.
- "Your benefit payment options at retirement"
sub-section provides information regarding the various payment options
available to members of SERS at the time of retirement. This information has
been compiled using employment data from State Employees Retirement Data Base
records and assumes continuous and full-time employment from the employment
date shown on the statement to the age indicated on the statement.
Additionally, it is assumed that the employee is married and that their spouse
is the sole contingent annuitant and is the same age as they are. The benefit
payment option estimates are for illustrative purposes only; these amounts do
not portray actual benefits. It should be noted that if an employee retained a
pre-October 1, 1982 spousal option such employee is ineligible to make another
selection at retirement.
- Additional information on regular benefits from SERS may be
obtained from the Tier I, Tier II and Tier IIA Summary Plan Description (SPD)
booklets.
V YOUR DISABILITY BENEFITS
- Information on disability benefits from SERS may be
obtained from the Tier I, Tier II and Tier IIA SPD booklets.
- All employee questions regarding the State Group Life
Insurance coverage should be addressed by the appropriate agency personnel or
payroll officer. Agency personnel may contact the Division's Employee
Benefits Unit at 702-3543 for assistance; however, please do not refer
individual employees to this number.
VI YOUR SURVIVORS' BENEFITS
- All employee questions regarding the State Group Life
Insurance coverage should be addressed by the appropriate agency personnel or
payroll officer. Agency personnel may contact the Division's Employee
Benefits Unit at 702-3543 for assistance; however, please do not refer
individual employees to this number.
- Retirement plan contributions plus interest balances for
the statements are obtained from the State Employees Retirement Data Base.
Refer to Section IV of this memorandum for direction if a member believes that
his/her contributions and awarded interest totals are incorrect.
VII MEDICAL AND DENTAL BENEFITS AS AN ACTIVE EMPLOYEE
- Active employees' medical and dental benefits are briefly
outlined in this section. Each spring, an annual summary of health care
choices, prepared jointly by the Office of the State Comptroller and the
Labor-Management Health Care Cost Containment Committee, is mailed to
employees' home addresses; employees should refer to this summary for more
specific information regarding these choices as well as details concerning the
enrollment process.
VIII EMPLOYEES' PERSONAL INFORMATION
Employees' personal information is extracted from the State
Employees Retirement Data Base. Again, please note that only the last four
digits of an employee's social security number now appear on the statement.
To correct the following errors, the appropriate information
as outlined below must be submitted to the Division's Data Base Unit for
processing.
- Employee number incorrect - notify of the correct number by
memorandum.
- Date of birth incorrect - submit a copy of birth
certificate attached to a copy of the employee's latest Form CO-931.
- Retirement plan beneficiaries incorrect, missing or require
change - submit Form CO-931.
- Employing agency incorrect - notify by memorandum
specifying name of former agency, date and reason for separation and name of current agency,
reemployment or transfer date and a copy of Form CO-931 completed at the time of reemployment or
transfer.
- Employee name incorrect - to resolve discrepancies,
agencies should contact the Division's Data Base Unit; a Form CO-931 reflecting the correct
information may be required.
Employees making group life beneficiary changes must see
their agency personnel/payroll officer in order to secure the appropriate
Core-CT Enrollment Statement. Once the employee completes and returns the
Core-CT Enrollment Statement, the agency data enters the information in the
Core-CT system. Once data entry has been completed at the agency level, the
agency forwards the Core-CT Enrollment Statement to the Division's Employee
Benefits Unit.
VIII ADDITIONAL SERVICE CREDIT
- The additional service credit information is obtained from
the State Employees Retirement Data Base. It indicates miscellaneous service
credit purchased by Tier I, Tier II hazardous duty and Tier IIA members and
obtained by Tier II non-hazardous duty members. Purchases in progress are not
reflected. Please note that this section does not reflect prior Connecticut
state service for which Tier II members may automatically receive retirement
credit provided there is no permanent break in service.
- If the additional service credit information is incorrect or incomplete,
the employee is advised to return the panel to the Division's Data Base
Unit, with a copy of the Division's acknowledgment of credit which may be
obtained from their own or agency records. The Division reviewed all the
additional service credit panels that were returned last year; corrections or
adjustments were made if necessary and are reflected in this year's statement.
Any questions you have concerning this memorandum or the 2004
Personal Statement of Benefits may be directed to the Division's Data Base Unit
at 702-3515; please do not refer individual employees with inquiries to this
number.
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Very truly yours,
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STATE EMPLOYEES RETIREMENT COMMISSION
NANCY WYMAN, SECRETARY EX OFFICIO
-
BY:
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Thomas C. Woodruff, Ph.D., Director
Retirement & Benefit Services Division
TCW/JK/jk
Attachment
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