STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

MEMORANDUM NO. 2004-01

January 6, 2004

TO THE HEADS OF ALL STATE AGENCIES

I. AUTHORITY

In accordance with the Federal Register dated December 15, 2003. The General Services Administration of the Federal Government sets the mileage reimbursement rate for federal employees. The GSA rate is the mileage reimbursement rate for use of a privately owned vehicle on official work-related travel. The General Services Administration mileage reimbursement rate is increased from 36 cents to 37.5 cents per mile for use of privately owned automobiles when authorized as advantageous to the Government. By Federal law, the GSA mileage reimbursement rate cannot exceed the IRS standard mileage rate.

II. IMPACT ON STATE MILEAGE REIMBURSEMENT RATES

The GSA rate is used as the mileage reimbursement rate for many State of Connecticut collective bargaining units. The "mileage reimbursement rate" under many State collective bargaining unit agreements is subject to upward adjustment within 30 days of the revision to the Federal GSA rate. Agencies should refer to the applicable collective bargaining agreements for details.

The mileage reimbursement rate increase is effective for travel on or after January 1, 2004 for employees using personally owned vehicles for official State business.

The increased rate applies to Managers, Confidential and non-represented employees and the following collective bargaining units: NP-2, NP-3, NP-4, NP-5, NP-6, NP-7, P-1, P-2, P-3A, P-3B, P-4 and P-5.

Managerial employees governed by the Boards of Higher Education are notified by their respective boards.

III. PAYROLL PROCEDURES

Until the CO-17XP-PR, Employee Payroll Reimbursement form is revised, agencies should continue to use the current CO-17XP-PR. The payment is processed through the Payroll Services Division.

A. Payroll coding information for non-reportable mileage payments is as follows:

Earnings Code NRM, SID 10020, Account 50800

B. Payroll coding information for reportable mileage payments is as follows:

Earnings Code MIL, SID 10020, Account 50800

IV. QUESTIONS

Please direct questions or requests for assistance as follows:

Personnel Issues: Agency Personnel Officer;

Payroll Procedures: Payroll Services Division, (860) 702-3463;

Memorandum Interpretation: Policy Services Division, (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

NW:CH

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