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STATE OF CONNECTICUT |
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NANCY WYMAN
COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN
DEPUTY COMPTROLLER |
MEMORANDUM 2003-28
July 7, 2003
TO THE HEADS OF ALL STATE AGENCIES
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Agency Heads, Chief Fiscal Officers and Business Managers
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Subject:
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OSC Core-CT Instruction Memorandum For Processing Purchase Orders and Vendor File Procedures
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I. Purpose:
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This memorandum is to inform agencies of new processing requirements
and clarify procedures for the Core-CT implementation. Some of these
topics may not have been covered completely in Core-CT training sessions.
II. Purchase Orders, Personal Service Agreements and Leases:
A. Distribution:
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Agencies are reminded that purchase orders (CO-94), personal service
agreements (CO-802a), Lease and Rent Account Controls (CO-507), and Lease
and Rent Account Control Transmittals are NO longer submitted to the
Office of the Comptroller (OSC) for pre-audit. These documents shall be
submitted only when requested by the OSC Accounts Payable Division for
commitment/expenditure post audit, or other specified requests. Agencies
must comply with all existing statutory, contractual and procurement
authorizations from the Department of Administrative Services, Office of
the Attorney General, and Office of Policy and Management.
B. Purchase Order Terms and Conditions Statement:
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The terms and conditions that appear on the backside of the vendor copy
of the purchase order must be transmitted to the vendor in the same manner
as the actual purchase order. However, it is not necessary for a state
agency to continuously issue the terms and conditions for multiple
purchase orders to a vendor referencing the same contract.
III. Vendor File Procedures:
- Agency vendor processors are only permitted to add new vendors and
inquire on existing vendors. All updates and changes must be done by the
Comptroller's office. To request an update, use the vendor update forms on
a secure website. For access to this website, send an email to: osc.apdvf@po.state.ct.us
with "SUBSCRIBE TO VENDOR LIST" in the subject area. In the body
of the message, include your name, employee number, email address, phone
number, agency three-letter acronym, and agency name. Each person must
send an individual message . Due to the confidentiality of the information
only state employees are authorized to use this feature.
IV. Questions:
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For questions regarding the distribution of commitment documents and
required supporting documentation please contact Connie Castro at (860)
702-3395.
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- Vendor File additions, updates, and changes questions should be
directed to Beth Macha at (860) 702-3405, or e-mail at
osc.apdvf@po.state.ct.us.
NANCY WYMAN
STATE COMPTROLLER
NW:mka
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