STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

In order to facilitate the processing of employee pay checks, the following schedule is being communicated for checks dated in November and December 2003.

In general, agencies should remember the following:

• New Hires must be processed before an employee can be paid. Agency Personnel Offices must ensure that all pertinent data has been entered into the Core-CT system in a timely manner or your Agency Payroll Offices will not be able to meet their processing deadlines and the employee will not be paid.
• Transfers will be processed in the HR module of the Core-CT system, and Central Payroll will no longer process a separate transfer cycle. Agency Personnel Offices must ensure that transfers are processed in a timely manner to allow Agency Payroll Offices to ensure all employees are paid in a timely manner.
• Check Reversals are due on the Monday following the check date.
• Maintenance Data should be entered into the system on the pay period end date. Data must be reviewed and corrected if necessary by the Tuesday following a check date. This includes data entry for new hires, tax and address changes, as well as new deductions or changes to existing deductions.
• Time & Labor and Additional Pay must be entered, and corrections made by the Tuesday following a check date.

General Information:

• Agencies are reminded that in the Core-CT system, transactions may be effective dated, and agencies should take advantage of this feature where ever possible to ease their processing schedule.
• Data entered after the deadline for Time & Labor and Additional Pay, will not be processed for the next check date. From the deadline for Time & Labor through close of business on the following day (generally a Wednesday) only changes made by Central Payroll will be processed for the next check date. Agencies should contact Central Payroll if it becomes necessary to enter data after the deadline.
• All data entered by Central Payroll will be done directly on the employees pay sheet, and will be effective only for the pay check being processed. If the agency requires the transaction to be continued for subsequent checks, they must also enter the data on the appropriate page for that employee.

Interfacing Agencies:

• Limited Scope Agencies are expected to adhere to the on-line maintenance deadlines for all new hire transactions.
• Agencies interfacing additional pay, or Time & Labor data (via TCD) must adhere to the T&L/Add'l Pay deadline.

Please refer to the reverse side of this memorandum regarding the remaining 2003 payroll schedules.

The following schedule lists the bi-weekly due dates for each type of transaction:

The following schedule lists the semi-monthly due dates for each type of transaction:

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