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STATE OF CONNECTICUT |
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NANCY WYMAN
COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN
DEPUTY COMPTROLLER |
MEMORANDUM NO. 2003-49
December 9, 2003
TO THE HEADS OF ALL STATE AGENCIES
Attention: |
Chief Administrative and Fiscal Officers, Business Managers, and Payroll and
Personnel Officers |
Subject: |
Performance Assessment and Recognition System (PARS) Payments |
Effective December 26, 2003 there will be a wage increase available to all
managers who meet the criteria. Additionally, in accordance with the Department
of Administrative Services Memorandum dated November 17, 2003 issued by Alan
Mazzola, Deputy Commissioner of the Bureau of Human Resources, Department of
Administrative Services (DAS), Performance Assessment and Recognition System
(PARS) bonuses are effective with the pay period beginning December 26, 2003
(check date January 23, 2004).
NOTE:
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Be sure that Durational Project Manager, Transitional Manager,
and Customer Services Program Developer positions filled from outside the
classified service and Executive Assistants are NOT counted or paid PARS
increases.
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I. INCREASES TO BE BUILT INTO SALARIES
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Approved increases may be built into salaries for:
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- 1. Managerial personnel whose salary is below position rate in
agencies participating in the PARS program.
Rating |
Increase
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Exceeds Expectations
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2.5%
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Meets All Expectations
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2.5%
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Needs Improvement (1st time)
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1.5%
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Needs Improvement (2nd time)
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-0-
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Unsatisfactory
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-0-
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- 2. A manager at the maximum of his/her salary group will be eligible
for a lump sum payment of 2.5% for performance rated as "Meets or
Exceeds Expectations". A performance recognition award may be added
to this amount for exceptional performance.
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3. Managers on the MP and MD Pay Schedules in agencies which have not
participated in the PARS program may be eligible for annual increases of
2.5% up to the position rate/maximum of their salary. This increase
applies up to position rate for "good" performance. Lump sum
payments and bonuses are not available to managers in non-participating
agencies.
II. PERFORMANCE RECOGNITION AWARD BONUS PAYMENTS
- A. Detailed guidelines contained in the Department of Administrative
Services Memorandum, dated November 17, 2003, include the following
requirements for performance bonuses only available to participating
PARS managers:
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- 1. The former minimum ($750) and the maximum ($1,500) bonus amounts
are waived for the 2002-2003 fiscal year.
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- 2. Bonus payments are to be made in one lump sum payable on
January 23, 2004.
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- 3. Payments may be made to managers who participated in the PARS
process starting on July 1, 2002 and retired, were laid off, or died
after June 30, 2003.
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- 4. Managers who were dismissed, resigned, or retired during the
rating year of July 1, 2002 to June 30, 2003 are not eligible to
receive a PARS payment.
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- 5. Managers, who transfer from one agency to another during the
rating year or prior to payout, receive PARS salary increases and/or
lump sum payments from the employing agency at the time of payout.
Bonus awards would be paid by the receiving agency.
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B. Coding
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The same expenditure coding should be used for a bonus payment as
that charged for the employee's regular salary.
III. PAYROLL PROCEDURES
- The PARS payments must be entered manually at the proper time as follows:
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- A. Payment of Built-In Increases
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- Core-CT will issue separate instructions for how "pay rate
change" actions are to be created along with the reason code to
use.
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- B. Lump Sum Payment for Managers at Maximum of Salary Group
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- Lump sum payments are subject to mandatory deduction; i.e., federal
withholding tax and state income tax annualized, social security tax,
retirement contributions and (if applicable) garnishments.
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- Core-CT will issue separate instructions of how to code lump sum
payments for "over the maximum for salary group" increases.
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C. Payment of Bonuses
- Bonus payments are subject to mandatory deductions; i.e., federal
withholding tax and state income tax computed at a flat rate of 27% and
5% respectively, social security tax, retirement contributions and (if
applicable) garnishments.
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- Core-CT will issue separate instructions of how to code lump sum
Performance Recognition Awards bonus payments.
IV. GENERAL
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Questions may be directed to:
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- Department of Administrative Services, Bureau of Human Resources,
- PARS Coordinator, (860) 713-5042;
Payroll Procedures:
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Office of the State Comptroller
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Payroll Services Division, (860) 702-3463;
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Payroll Services Division, (860) 702-3451;
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Memorandum Interpretation: |
Office of the State Comptroller |
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Policy Services Division, (860) 702-3440. |
NANCY WYMAN
STATE COMPTROLLER
NW:CH
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