State of Connecticut Office of the State Comptroller MEMORANDUM NO. 2002-29


	STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

MEMORANDUM NO. 2002 - 29

August 19, 2002

TO THE HEADS OF ALL STATE AGENCIES

Attention:	Personnel and Payroll Officers, Chief Administrative and Fiscal Officers and Business Managers
Subject:	Employee Social Security Numbers

When any employee is hired, a valid social security number (SSN) must be placed on file. The responsibility for the validity of these numbers rests with the employing agency for all reporting purposes.
The Payroll Services Division of the Office of the State Comptroller produces a quarterly report showing questionable or invalid social security numbers. This report is used by all Payroll Services Division staff to contact the affected agencies and ask them to correct the social security number problem with the affected employee. A designated Supervisor in the Payroll Services Division will monitor to make sure the agency corrects the social security number problem.
In the event that an affected employee does not produce a valid social security number, agencies should contact the Office of Labor Relations for guidance on how to proceed. No employee should be removed from the payroll (for an invalid social security number) without first contacting the Office of Labor Relations.

Please direct questions regarding this process to the Comptroller's Payroll Services Division at (860) 702-3463.

NANCY WYMAN
STATE COMPTROLLER

NW:GR/TB