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STATE OF CONNECTICUT |
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NANCY WYMAN
COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN
DEPUTY COMPTROLLER |
MEMORANDUM NO. 2002-05
February 19, 2002
TO THE HEADS OF ALL STATE AGENCIES
Attention: |
Agency Payroll and Personnel Officers |
Subject: |
Change in Collection of Support Payments to Centralized
Child Support Processing Center (CCSPC) |
I. PURPOSE
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The purpose of this memorandum is to advise agencies of a change in the
collection of support payments for employees who have a withholding order
for support payable to the Centralized Child Support Processing Center (CCSPC).
II. PAYROLL PROCEDURES
- The change applies to support payments currently paid through deduction codes
60, 61, or 63 with sort codes 00500, 00502, or 00557. These codes represent
enforced and non- enforced support payments that are not directly paid to a
recipient.
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The new codes are as follows:
- For Sort Codes 00500 and 00502 (court ordered supports) - Use 9B, 9C, 9D, and
9E
- For Sort Code 00557 (non-enforced support orders) - Use 9F and 9G
- Only support payments that use these codes will be sent electronically by
ACH to the CCSPC. All other codes remain the same. NOTE: Employees who
already have support orders will be converted centrally by the Office of the
State Comptroller, Payroll Services Division.
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When the Comptroller's Office receives a withholding order for support, a
letter will be sent to the employing agency along with a copy of the withholding
order for support. The letter will include the codes that are to be used. The
agency will then establish the employee and the codes in the payroll systems.
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Two transactions are now needed to establish each deduction code. The RF
transaction will contain the bank information and the RK transaction will contain the
deduction information.
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There will be a new option on the Payroll Services Division Main Menu for
Support Direct Deposit Maintenance. Behind this screen, all the fields that have
constant values will be preset for the two transactions.
III. TRANSACTION LAYOUT INSTRUCTIONS FOR SUPPORT ORDERS
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A. On-Line Screen
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The on-line screen is accessed from the Payroll Services Main Menu. Choose
the option "Support Direct Deposit Maintenance". The message
"ENTER LEVEL 2 AND EMPLOYEE NUMBER" will appear. Hit the enter key. If
the employee existed with LEVEL 2 and employee number in the previous pay cycle,
the employee's name and social security number will be displayed. Otherwise,
the message "TO ADD NEW EMPLOYEE, ENTER SOCIAL SECURITY NUMBER, USE F5" will appear. Tab to the social security number, enter
the social security number, then press the F5 key to get the "NEW EMPLOYEE
HEADER" message. This may also occur if you are entering an employee who
has transferred from another agency. For employees with existing support
information on the master file, the code and current amount being deducted will appear.
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PERIOD CODE (PER CD) - Valid values are blank, 'A' or '0' (zero).
Must be 'A' when setting up a new D/OE.
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AMOUNT - All numeric values are two decimal places. When changing the
amount for an active D/OE, you do not have to enter the period code. However, it
is a required field when PER CD has been entered as an 'A'.
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LIMIT AMOUNT - All numeric values are two decimal places. When changing the
amount for an active D/OE, you do not have to enter the period code.
- B. Options For Entering The Deduction Codes
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The following are examples of entering the deduction codes using the
On-Line Screen:
- 1. Setting up the deduction:
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To set up the deduction code for the first time, choose the line with the
appropriate deduction code (9B, 9C, 9D, 9E, 9F, or 9G):
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Period Code |
Amount |
Limit Amount |
A |
0010000 |
000260000 |
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2. Shutting Off the deduction:
- To shut off the deduction code, enter a zero for the period code in
the line with the appropriate deduction code:
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Period Code |
Amount |
Limit Amount |
0 |
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|
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- 3. Changing the amount of the deduction:
- To change the amount being deducted each cycle,
enter the amount on the line with the appropriate deduction code:
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Period Code |
Amount |
Limit Amount |
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0012500 |
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- 4. Changing the limit amount:
- To change the limit amount enter the new limit on the line with the
appropriate deduction code:
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Period Code |
Amount |
Limit Amount |
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|
00300000 |
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If you need to clear a field, use the END key, not the space key.
- Enter the next employee:
- To enter the next employee, enter the new LEVEL 2 and employee
number, then hit enter.
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C. Remote Job Entry
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When a new deduction code is being set up, both the RF transactions and RK
transactions must be used. Also, when an employee has more than one support
order, each deduction code must be set up with the RF and RK transactions.
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1. RF Transactions
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Use to record Column Positions:
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01-04 |
Constant "RFCT" |
05-06 |
Agency level two |
07-16 |
Employee Number |
17-35 |
Blanks |
36 |
A value of 1 through 6 ** |
37-80 |
Blanks |
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** Note the relation of number to D/OE:
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1 = 9B |
4 = 9E |
2 = 9C |
5 = 9F |
3 = 9D |
6 = 9G |
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2. RK Transactions
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Use for deduction codes 9B through 9G. The Other field contains the limit
amount.
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DOE CODE |
O |
M |
P |
T |
Amount/Pct/Tbl |
Other |
CD |
9C |
|
1 |
A |
N |
0005000=$50.00 |
013000=$1300.00 |
N |
- Please note that the Method (M), Period (P) and Type (T) codes are
always 1, A, and N respectively, and the CD code is always N if there
is a limit amount entered.
IV. QUESTIONS
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Please direct all questions or requests for assistance to the following:
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Payroll Procedures: Office of the State Comptroller, Payroll Services
Division:
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Technical Support: (860) 702-3460
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Withholding Orders for Support: (860) 702-3452
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Payroll Transactions: (860) 702-3463.
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Memorandum Interpretation:
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Office of the State Comptroller, Policy Services Division, (860) 702-3440.
NANCY WYMAN
STATE COMPTROLLER
NW:ED
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