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STATE OF CONNECTICUT |
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NANCY WYMAN
COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN
DEPUTY COMPTROLLER |
MEMORANDUM NO. 2001-70
December 21, 2001
TO THE HEADS OF ALL STATE AGENCIES
Attention: |
Chief Administrative and Fiscal Officers, Business Managers,
and Payroll and Personnel Officers
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Subject: |
Retroactive Payments for Auto Usage, Meal Rates, Safety Shoes
and Holidays for Members of the Administrative and Residual (P-5)
Bargaining Unit
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I. AUTHORITY
- In accordance with an arbitration award issued on October 22, 2001, the
State is required to reimburse employees retroactively. Comptroller's
Memorandum No. 2000-59 previously stated an effective date of June 19, 2000
for increases in auto usage fees, meal reimbursement rates and the safety
shoe allowance. The correct effective date is July 1, 1999.
II. RETROACTIVE REIMBURSEMENTS AND COMPENSATION
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A. Retroactive Auto Usage Fees (Article 25, Section Five)
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- Affected employees shall be reimbursed retroactive to July 1, 1999 at
the rate of $4.50 per day for each day of required auto usage consistent
with Article 25, Section 5(b) provided that such employees have not
already been so reimbursed. Affected employees who were previously
reimbursed for auto usage during the period July 1, 1999 through June 18,
2000 shall be reimbursed retroactive to July 1, 1999 at the rate of an
additional $.25 per day for each day of required auto usage. The rate of
$.25 per day represents the amount of increase retroactive to July 1, 1999
under Article 25, Section 5(b).
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- B. Retroactive Employee Meal Charges (Article 25, Section Thirteen)
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- Affected employees shall be reimbursed retroactive to July 1, 1999 at
the following meal rates consistent with Article 25, Section 13(a)
provided such employees have not already been so reimbursed.
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MEAL RATES
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Breakfast
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$ 8.00
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Lunch
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10.00
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Dinner
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20.00
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$38.00
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- The amount of increase retroactive to July 1, 1999 is $2.00 for
breakfast, $2.00 for lunch, and $2.00 for dinner. Affected employees who
were previously reimbursed for meals during the period July 1, 1999
through June 18, 2000 shall be reimbursed retroactive to July 1, 1999 at
the rate of $2.00 per meal for any applicable meal.
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- C. Safety Shoe Allowance (Article 24, Section Nine)
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- Employees, who on or after July 1, 1999 were required on a daily basis
to wear safety shoes and who were reimbursed in the amount of $60.00 for
such shoes, will receive $10.00, representing the amount of increase
retroactive to July 1, 1999 in the safety shoe allowance under Article 24,
Section 9.
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- D. Compensation for Holiday (Article 17, Section 3)
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- Employees who worked on a holiday, and who were otherwise eligible, but
were not compensated in accordance with Article 17 of the contract shall
be compensated accordingly retroactive to July 1, 1999.
III. RETROACTIVE TRAVEL REIMBURSEMENT PROCEDURES
- Travel reimbursements to employees must be submitted on a CO-17XP-A form.
This Addendum form must be completed when claiming retroactive meal or
travel allowances and must be used in conjunction with the CO-17XP-PR
Employee Voucher. Attach a copy of the Travel Authorization, original
CO-17XP-PR, and original CO-17XP-A, as the retroactive claim may affect the
reportable amount. Write RETRO on the top of the CO-17XP-PR.
IV. CALCULATION OF INTEREST PENALTY
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Pursuant to Section 5-276b of the Connecticut General Statutes, an
interest penalty of 5% per annum is to be paid for late implementation of
provisions of the P-5 Interest Arbitration dated April 24, 2000. The 5% is
payable for the period from April 24, 2000 to the check date of January 25,
2002, the date an employee receives all additional retroactive amounts due
him/her under the October 22, 2001 award.
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641 days/360 days multiplied by 5% multiplied by the lump sum payment
Example:
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If the lump sum amount was $150:
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641 days/360 days x .05 x $150 = $13.35
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Multiply the lump sum amount paid by the number of days between April 24,
2000 and the date of the payment, January 25, 2002 (which is 641 days)
divided by 360, then the product multiplied by 5 %.
V. RETROACTIVE PAYROLL PROCEDURES
- These lump sum payments should be included in the check dated January 25,
2002.
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- A. Retroactive Auto Usage
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1. On-Line: Screen 047 or 190; R1; Amount; D/OE 1L; Major/Minor is 01-2x.
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(Refer to Comptroller's Memorandum 97-57 for details)
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- 2. Remote Job Entry: ZT Transaction; Same as above.
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- B. Retroactive Shoe Allowance Increase
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- 1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1E.
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- 2. Remote Job Entry: ZT Transaction; Same as above.
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- C. Interest Arbitration Award
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- 1. On-Line: Screen 047 or 190; R1; Amount; D/OE 1U.
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- 2. Remote Job Entry: ZT Transaction; Same as above.
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- Agencies should use Major/Minor 01-920, Interest Penalty - Payroll
Awards as the expenditure object code.
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- Interest paid on a wage award is not considered wages (IRS Revenue
Ruling 72-268). Therefore, the subject interest penalty would not be
subject to withholding for income taxes, employment taxes, and retirement
contributions.
VI. GENERAL
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Questions may be directed as follows:
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Payroll Procedures: Office of the State Comptroller, Payroll Services
Division,
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(860) 702-3463;
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Remote Job Entry: Office of the State Comptroller, Payroll Services Division,
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(860) 702-3458;
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Memorandum Interpretation: Office of the State Comptroller, Policy Services
Division, (860) 702-3440;
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Contract Issues: Agency Personnel Officer.
NANCY WYMAN
STATE COMPTROLLER
NW:CH
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