STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

MEMORANDUM NO. 2001-28

April 12, 2001

TO THE HEADS OF ALL STATE AGENCIES

I. PURPOSE

On behalf of the Office of the State Comptroller, the Office of Policy and Management, and the Department of Public Works, we extend our thanks to state agency personnel for the cooperation shown during the successful implementation of Phase One of the single statewide real property management system, which included structures.

This memorandum is to advise state agencies that we are proceeding with Phase Two of the single statewide real property management system, which includes land.

II. AUTHORITY

Section 4-36 of the Connecticut General Statutes: "Each agency shall establish and keep an inventory account in the form prescribed by the Comptroller, and shall annually, on or before October first, transmit to the Comptroller a detailed inventory, as of June thirtieth, of all of the following property owned by the State and in the custody of such agency.
(1) Real Property

Section 4-67g of the Connecticut General Statutes: "There is created a Bureau of Real Property Management within the Office of Policy and Management. Such office shall be responsible for: (1) Long-range planning with regard to the use of all state real property; (2) determining the level of efficiency of each and every state agency's use of any and all real property under its control; and (3) reviewing the inventory of state property maintained by the Commissioner of Public Works pursuant to section 4b-1."

Section 4b-24 of the Connecticut General Statutes: Commissioner of Public Works' duties re state realty; ....(1)(A) "Compile and maintain comprehensive and complete inventories of all the improved and unimproved real estate available to the state by virtue of ownership or lease."

III. GENERAL INFORMATION

It is the intention of this alliance to eliminate duplication of efforts in managing the real property of the State. In an effort to centralize the data, we are requesting the assistance of each agency in reconciling the current systems.

The systems will be merged into an interim ACCESS database maintained by the Office of Policy and Management. The new system will be the foundation for a new real property management system that will provide an interface with the Statewide ERP System Project.

As a result of this effort, the land information collected by the Department of Public Works and the Office of the State Comptroller will no longer be necessary. The single system reporting will be easier, and the three offices will use the data collected for their reporting needs.

The liaison on record with the Office of the State Comptroller is the individual who reports quarterly on agency structures. If the agency liaison for reporting on land is not the same individual who reports on structures, please contact the Policy Services Division with the correct information.

IV. AGENCY PROCEDURES

Information will be communicated on the implementation of the new interim system at a later date.

V. QUESTIONS

Please direct all questions or requests for assistance regarding this memorandum to the Comptroller's Policy Services Division at (860) 702-3440.

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