State of Connecticut Office of the State Comptroller INTERDEPARTMENTAL MEMORANDUM Agency Certification: Revised Claims Authorization Form (CO-512)


	STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

May 1, 2000

To:	The Heads of All State Agencies
Attention:	Chief Administrative Officers, Fiscal Officers and Business Managers
Subject:	Requisition for Reservation of Funds (CO-110)

Form CO-110, Requisition for Reservation of Funds, is required to establish a reservation commitment. General Reservations "RR's" 1-8 are standard reservations pre-established by the Comptroller's Office. Once a requisition category is established, it should not be resubmitted. (Refer to the State Accounting Manual, Commitment Section 3.3 for detailed procedures). Definitions of use of General Reservations 9-19, however, are specific to each agency and must be resubmitted annually.

A Requisition for Reservation of Funds, Form CO-110, to renew or revise General Reservations 9-19 must be submitted to the Office of the State Comptroller, Accounts Payable Division, no later than June 16, 2000. If the forms are not received in a timely manner, the processing of new fiscal year expenditures may be delayed.

When submitting a new Requisition for Reservation of Funds (Form CO-110), use the following procedures:

Mark "NEW" on the CO-110 in red in the upper right corner.
Complete CO-110, including the description, line coding detail, and commitment amount.
Attach CO-110 to a Commitment Batch List (CO-96).
Submit both forms to the Accounts Payable Division.
Paperless Processing agencies must transmit the document electronically prior to submitting the forms.

When submitting a Renewal or Revision to a General Reservation 9-19, use the following procedures:

Mark "Existing" on the CO-110 in red in the upper right corner.
Complete CO-110, Boxes #1, 3-6, 8, 11-12, 28-30. Other boxes do not need to be completed since this form is not data entered.
Do not attach the CO-110 to a Commitment Batch List (CO-96).
Submit form CO-110 to the Accounts Payable Division.
Paperless Processing agencies should NOT transmit the document electronically as it will be rejected.

Any expenditure in the new fiscal year, charged to RR 9-19, which has not been resubmitted, will be placed in a pre-audit ("Q") status. These expenditures will not be processed until the agency has satisfied this requirement.

Questions may be directed to the Accounts Payable Division at (860) 702-3395.

Sincerely,

Mark Aronowitz,
Director - Accounts Payable Division

MKA:ss

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