May 3, 1999
FISCAL YEAR-END INSTRUCTIONS 99-4
To: | All State Agencies |
Attention: | Chief Fiscal Officer or Business Manager |
Subject: | Commitments and Vendor Payments/Paper and Paperless Agencies |
Paper Processing Agencies
1. Expenditure Processing
RR - General Reservation (except RR-6)
PO - Purchase Orders
PS - Personal Service Agreements
XP - Tuition and Training Reimbursement (Reservation RR-6)
PC - Petty Cash (Reservation RR-8)
RL - Lease Payments
2. Expenditure Documents in Error
- Immediate corrective action must be taken by agencies to ensure that documents can be processed in the current fiscal year.
- Designated agency personnel should be identified to resolve document problems.
- Failure to correct the errors will result in the rejection of these documents.
Telephone Number | ||
---|---|---|
Supervisor - Connie Castro | (860) 702-3395 | |
Commitment Auditor - Joy Nailor | (860) 702-3407 | |
Audit Assignment by Agency | ||
1000's, 2000's, 3000's | - Chris Bacon | (860) 702-3392 |
4000's, 5000's | - Marcia Clahar | (860) 702-3394 |
6000's, 7000's | - Lavern Thomas | (860) 702-3393 |
8000's, 9000's | - Allan Kabel | (860) 702-3391 |
FAX Numbers: (860) 702-3419 AND (860) 702-3420 |
1. Expenditures incurred during FY 1998-99 but not on file in this office by June 16, 1999, will be treated as fiscal year 1999-2000 (New Year) expenditures.
1.Fiscal Year 1998-99 (Old Year) Commitments:
a. (1) PO, PS, RL & RR Documents must be entered into SAAAS, CAMRIS and CASII by 4:00 p.m. on June 21, 1999.
(2) PA, AA, & FC Documents related to active PO's, PS's, and RL's must be entered into SAAAS, CAMRIS and CASII by 4:00 p.m., on June 21, 1999.
(3) All original documents must be submitted to the Accounts Payable Division (APD) after the agency has verified these documents are in a valid status on OSC's Central Accounting System (CAS). Documents will be audited and posted if approved.
b. AD documents required to meet payment of claims for (Old Year) FY 1998-99 must be entered into SAAAS, CAMRIS and CASII by 4:00 p.m. on June 28, 1999. These documents are retained by the agency.
c. Unliquidated commitments (encumbrances) outstanding as of June 30 against FY 1998-99 appropriations will be automatically recommitted against the new year appropriation.
2. Fiscal Year 1998-99 (Old Year) Expenditures:
a. Expenditure documents for FY 1998-99 (Old Year) with lapsing appropriations must be posted to SAAAS, CAMRIS, BANNER and CASII by 4:00 p.m. on June 28, 1999 in order to be charged to FY 1998-99 appropriations.
b. Expenditure documents posted to SAAAS, CAMRIS, BANNER and CASII by June 28, 1999 that cannot be processed on that day due to agency errors such as lack of proper commitment, funding, etc. will be rejected from CAS and require resubmission in 1999-2000 (New Year) and charged to new year appropriations.
Back to Comptroller's Home Page
Back to Fiscal Year End Index