COMPTROLLER'S MEMORANDUM NO. 98-44
DECEMBER 2, 1998
TO THE HEADS OF ALL STATE AGENCIES
| Attention: | Personnel and Payroll Officers |
| Subject: | Schedule of Self-Administered Health Insurance Billing Calendar Year 1999 |
The attached health insurance schedules for calendar year 1999 are to be used in processing self-administered billing for all health insurance vendors. All reporting to vendors including payroll maintenance must be performed in accordance with the time frames noted in the schedules.
For purposes of greater clarity, two schedules are attached. Schedule A covers payroll maintenance for current employee health insurance; Schedule B applies only to new employees indicating the initial month of coverage and the first payroll deduction based upon the month in which employment commences.
Please note the relationship of Columns 1, 4 and 5 in Schedule A. Health insurance coverage is based on a calendar month only and always begins on the first day of a month. If an employee's final paycheck covers only a partial vendor payment due in the month coverage terminates, the agency must implement one of the following procedures:
The terminating employee's coverage through the agency sub-group will cease the last day of the month for which full payment was made to the vendor.
| REMINDER: | Employees must be offered COBRA continuation coverage at the time of termination (See Comptroller's Memorandum 97-58, Continuation Medical and Dental Coverage, 11/21/97). |
Any questions concerning this subject should be directed to the Retirement and Benefit Services Division, at 860-702-3535.
Very truly yours,
Nancy Wyman
State Comptroller
Schedule of Self-Administered Health Insurance Billing
Calendar Year 1999
Schedule A
Employees Continuing On Payroll
| (1) Pay Period Worked |
(2) Period in which Payroll Prepared |
(3) Applications & Forms to Vendors |
(4) Payroll Deduction Check Date |
(5) For Coverage in Month of |
|---|---|---|---|---|
| 11/20 - 12/03/98 | 12/04 - 12/17/98 | 12/15/98 | 12/18/1998 | January, 1999 |
| 12/04 - 12/17/98 | 12/18 - 12/31/98 | 12/29/98 | 12/31/1998 | |
| 12/18 - 12/31/98 | 01/01 - 01/14/99 | 01/12/99 | 01/15/1999 | February, 1999 |
| 01/01 - 01/14/99 | 01/15 - 01/28/99 | 01/26/99 | 01/29/1999 | |
| 01/15 - 01/28/99 | 01/29 - 02/11/99 | 02/09/99 | 02/11/1999 | |
| 01/29 - 02/11/99 | 02/12 - 02/25/99 | 02/23/99 | 02/26/1999 | March, 1999 |
| 02/12 - 02/25/99 | 02/12 - 02/25/99 | 03/09/99 | 03/12/1999 | |
| 02/26 - 03/11/99 | 03/12 - 03/25/99 | 03/23/99 | 03/26/1999 | April, 1999 |
| 03/12 - 03/25/99 | 03/26 - 04/08/99 | 04/06/99 | 04/09/1999 | |
| 03/26 - 04/08/99 | 04/09 - 04/22/99 | 04/20/99 | 04/23/1999 | May, 1999 |
| 04/09 - 04/22/99 | 04/23 - 05/06/99 | 05/04/99 | 05/07/1999 | |
| 04/23 - 05/06/99 | 05/07 - 05/20/99 | 05/18/99 | 05/21/1999 | June, 1999 |
| 05/07 - 05/20/99 | 05/21 - 06/03/99 | 06/01/99 | 06/04/1999 | |
| 05/21 - 06/03/99 | 06/04 - 06/17/99 | 06/15/99 | 06/18/1999 | July, 1999 |
| 06/04 - 06/17/99 | 06/18 - 07/01/99 | 06/29/99 | 07/02/1999 | |
| 06/18 - 07/01/99 | 07/02 - 07/15/99 | 07/13/99 | 07/16/1999 | August, 1999 |
| 07/02 - 07/15/99 | 07/16 - 07/29/99 | 07/27/99 | 07/30/1999 | |
| 07/16 - 07/29/99 | 07/30 - 08/12/99 | 08/10/99 | 08/13/1999 | |
| 07/30 - 08/12/99 | 08/13 - 08/26/99 | 08/24/99 | 08/27/1999 | September, 1999 |
| 08/13 - 08/26/99 | 08/27 - 09/09/99 | 09/07/99 | 09/10/1999 | |
| 08/27 - 09/09/99 | 09/10 - 09/23/99 | 09/21/99 | 09/24/1999 | October, 1999 |
| 09/10 - 09/23/99 | 09/24 - 10/07/99 | 10/05/99 | 10/08/1999 | |
| 09/24 - 10/07/99 | 10/08 - 10/21/99 | 10/19/99 | 10/22/1999 | November, 1999 |
| 10/08 - 10/21/99 | 10/22 - 11/04/99 | 11/02/99 | 11/05/1999 | |
| 10/22 - 11/04/99 | 11/05 - 11/18/99 | 11/16/99 | 11/19/1999 | December, 1999 |
| 11/05 - 11/18/99 | 11/19 - 12/02/99 | 11/30/99 | 12/03/1999 | |
| 11/19 - 12/02/99 | 12/03 - 12/16/99 | 12/14/99 | 12/17/1999 | January, 2000 |
| 12/03 - 12/16/99 | 12/17 - 12/30/99 | 12/28/99 | 12/30/1999 |
Newly Hired Employees
Effective date of health insurance coverage for employees who first work in 1999
| Work First Performed During |
First Health Insurance Payroll Deduction Check Date |
Health Insurance Effective |
|---|---|---|
| January, 1999 | 02/26/1999 | March 1, 1999 |
| February, 1999 | 03/26/1999 | April 1, 1999 |
| March, 1999 | 04/23/1999 | May 1, 1999 |
| April, 1999 | 05/21/1999 | June 1, 1999 |
| May, 1999 | 06/18/1999 | July 1, 1999 |
| June, 1999 | 07/16/1999 | August 1, 1999 |
| July, 1999 | 08/27/1999 | September 1, 1999 |
| August, 1999 | 09/24/1999 | October 1, 1999 |
| September, 1999 | 10/22/1999 | November 1, 1999 |
| October, 1999 | 11/19/1999 | December 1, 1999 |
| November, 1999 | 12/17/1999 | January 1, 2000 |
| December, 1999 | 01/14/2000 | February 1, 2000 |
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