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STATE OF CONNECTICUT |
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NANCY WYMAN
COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN
DEPUTY COMPTROLLER |
INTERDEPARTMENTAL MEMORANDUM
June 18, 2002
TO THE HEADS OF ALL STATE AGENCIES
Attention:
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Chief Administrative and Fiscal Officers, Business Managers, and
Payroll and Personnel Officers
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Subject:
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Retroactive Salary Increases, Retroactive Annual
Increments and Lump Sum Payments for Retired and Separated Education
Professionals (P-3B) Bargaining Unit Employees
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I. AUTHORITY
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The arbitration award between the State of Connecticut and the
Connecticut State Employees Association concerning the Education
Professionals (P-3B) bargaining unit, for the period July 1, 2001 through June 30,
2005, became effective on
May 4, 2002.
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Pursuant to Section 5-276b of the Connecticut General Statutes, an
interest penalty of 5% per annum is to be paid for late implementation of
the provisions of the P-3B Interest Arbitration issued March 23, 2002. The
5% is payable for the period March 23, 2002 until the date an employee
receives all the retroactive amounts due him/her under the award.
II. ELIGIBLE EMPLOYEES
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Education Professionals Bargaining Unit employees who were actively
employed on July 1, 2001 but have since retired or separated from State service.
III. COMPENSATION
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A. Retroactive General Wage Increases are effective as follows:
Effective Date
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Increase
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July 13, 2001 (Retroactive)
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3% of Base Salary
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B. Retroactive Annual Increments
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Employees will continue to be eligible for and receive annual
increments in July 2001 or January 2002 in accordance with existing
practice.
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C. Retroactive Lump Sum Payments
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Effective October 1, 2001, State School Teachers (12 month), Pupil
Services Specialists (12 month), and Correction Department Vocational
Instructors (12 month), who were employed as of July 1, 2001 and
remained employed through October 1, 2001, should receive a $500 lump
sum payment.
IV. RETROACTIVE PAYMENTS FOR RETIRED AND SEPARATED EMPLOYEES
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When calculating the retroactive payments, agencies are to calculate to
the date of retirement or separation from State service. Agency staff must
calculate and process the following retroactive payments manually. Checks
dated July 26, 2002 should reflect the additional compensation due as a
result of the manual calculation of the retroactive difference due on the
biweekly and overtime payments made to impacted former employees during
the aforementioned dates and lump sums as applicable.
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- Payments should be identified separately and coded with the applicable
DOE. Such payments are subject to mandatory deductions: federal
withholding tax and state income tax annualized, social security tax,
retirement contributions and garnishments (if applicable). Any lump sum
retirement sick pay is subject to federal withholding, state income tax
annualized and social security tax only.
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- A. Retroactive General Wage Increase (GWI)
Effective Date
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Salary Increases
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Period Covered
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Check Date
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July 13, 2001
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3% of base salary
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07/13/01 - date of separation
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07/26/02
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B. Retroactive Annual Increments
Annual Increment Date
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Period Covered
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Check Date
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July 1, 2001
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06/29/01 - date of separation
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07/26/02
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January 1, 2002
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12/28/01 - date of separation
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07/26/02
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C. Retroactive Lump Sum Payments - For Eligible Retired and Separated
Employees
Effective Date
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Check Date
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October 2001
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07/26/02
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- D. Retroactive Annual Skill Premium (EMT's)
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- Emergency Medical Technicians who were regularly assigned E.M.T.
duties were eligible to receive a $400 stipend. Agencies may have
already paid this EMT premium to appropriate personnel. If a retired or
separated employee was due this premium, but not paid, please process as
follows:
Effective Date
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Check Date
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October 1, 2001
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07/26/02
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V. RETIREMENT PROCEDURES
- The additional retroactive compensation must be reported to the
Retirement and Benefits Services Division in the manner described below as
such additional payments may have an impact for retirement benefit
purposes.
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Each agency must provide the Retirement and Benefit Services Division's
Audit Unit with a list of affected retirees accompanied by the worksheet
detailing the calculations utilized for these adjustment payments.
Worksheets for separated employees must also be provided with a clear
notation on each worksheet indicating such status.
VI. CALCULATION OF INTEREST PENALTY
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An interest penalty of 5% is payable for the period March 23, 2002
until the date the eligible employee receives all the retroactive amounts
due him/her under the arbitration award.
125 days/360 days multiplied by 5% multiplied by the lump sum payment.
Example: If the retroactive lump sum was $300:
125 days/360 days x .05 x $300 = $5.21
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Multiply the lump sum amount paid by the number of days between March
23, 2002 and the date of the payment, July 26, 2002 (which is 125 days)
divided by 360, then the product multiplied by 5%.
- Agencies should refer to Office of Labor Relations General Notice 96-23
- Payment of Interest Payments for Interest Arbitration Awards dated May
10, 1996.
VII. PAYROLL PROCEDURES
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Agency staff must ensure that the employee's masterfile data (Pay
Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are
correctly coded.
- Retired and separated employees who were deleted from the masterfile
must be set up as new employees. You must enter a pay code 1, 2 or 3 for
these individuals to avoid generating a regular pay check in the system.
In lieu of 301 documentation, a memo must be submitted to the
Comptroller's Payroll Services Division listing the employees added to the
payroll system for the purpose of making this payment.
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- A. Payment of Retroactive Salary Increases, Retroactive Annual
Increments, Retroactive Lump Sum and Retroactive EMT Premium (including
other earnings if applicable)
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1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
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2. Remote Job Entry: ZT Transaction; Same as above.
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B. Interest Arbitration Award
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- 1. On-Line: Screen 047 or 190; R-3; Amount; D/OE Code 1U.
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- 2. Remote Job Entry: ZT Transaction; Same as above.
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- Agencies should use Major/Minor 01-920, Interest Penalty - Payroll
Awards as the expenditure object code.
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- Interest paid on a wage award is not considered wages (IRS Revenue
Ruling 72-268). Therefore, the subject interest penalty would not be
subject to withholding for income taxes, employment taxes, and
retirement contributions.
VIII. GENERAL
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Questions may be directed as follows:
Salary Schedules:
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DAS-Personnel Division, 713-5205;
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Payroll Procedures:
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Office of the State Comptroller, Payroll Services
Division,
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(860) 702-3463;
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Remote Job Entry:
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Office of the State Comptroller, Payroll Services
Division,
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(860) 702-3458;
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Memorandum Interpretation:
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Office of the State Comptroller, Policy Services
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Division, (860) 702-3440;
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Contract Issues:
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Agency Personnel Officer.
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Direct List of Affected Retirees and Separated Employees
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With a Copy of Calculation Worksheet to:
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Retirement & Benefits Division
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Audit Unit
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55 Elm Street, Hartford, CT 06106.
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NANCY WYMAN
STATE COMPTROLLER
NW:CH
cc:
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Board of Education and Services for the Blind
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Department of Children and Families
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Department of Mental Retardation
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Department of Mental Health and Addiction Services
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Department of Correction
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Department of Social Services
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UCONN Health Center
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Board of Parole
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